[PADG:1343] Re: [Joy Paulson <jp243@cornell.edu>: Cost-share Question]

[Joy Paulson <jp243@xxxxxxxxxxx>]

That's a good question.  I think in practice that minor conservation treatments
were also done on materials in the grant's subject area that needed treatment
but not reformatting.  So, I was thinking that we would deacidify items that were
on acidic paper but the paper was still strong.  It doesn't make sense to me
to deacidify a book with very brittle paper, since the paper has been weakened,
and the deacidification process can't restore strength to the paper.  I'd say
the library would either film or deacidify a book not both.  However, this is 
something we should clarify with NEH.

Joy

At 11:40 AM 5/29/2001 -0400, you wrote:
>Joy --
>
>If I recall correctly, NEH allowed minor repair as a cost share
>specifically on the books being filmed, either to get them into good
>enough shape to be filmed or else to repair any damage caused by
>filming.  Is the idea with deacidification that a library would film
>and then deacidify the book?  Or, would the library decide to film OR
>deacidify a book?
>
>Janet
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>Date: Tue, 29 May 2001 11:22:36 -0400
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>From: Joy Paulson <jp243@xxxxxxxxxxx>
>Subject: [PADG:1340] Cost-share Question
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>I recently asked Charlie Kolb at NEH's Division of Preservation and
>Access about using mass deacidification as cost-share for NEH 
>sponsored reformatting projects.  His answer is below, and he has 
>given me permission to post it here.
>
>Joy Paulson
>
> >X-PH: V4.1@xxxxxxxxxxxxxxxxxxxxxxxx (Cornell Modified) 
> >From: "Kolb, Charles" <CKolb@xxxxxxx>
> >To: "'jp243@xxxxxxxxxxx'" (Joy Paulson) <jp243@xxxxxxxxxxx>
> >Subject: Cost-share Question
> >Date: Tue, 29 May 2001 11:14:51 -0400
> >X-Mailer: Internet Mail Service (5.5.2448.0)
> >
> >Joy --  George, Jeff and I have discussed your inquiry.
> >
> >In response to your question "if participating libraries want to provide
> >cost-share, can they use mass deacidification for cost-share?"
> >The answer is yes.  
> >
> >Mass deacidification can, similar to minor conservation treatments, be
> >cost-shared by applicants to the NEH's Brittle Books Preservation
> >Microfilming grant program.  The rationale for mass deacidification and the
> >criteria for selection should be specified in the application, intellectual
> >copyrights adhered to, MARC records updated to reflect the treatment, and
> >the volume must be available for Interlibrary Loan (just as in preservation
> >microfilming).  At this time because this is a "sole vendor" technology,
> >bids for services are not required but the applicant should provide
> >information about estimates costs and include a cost analysis in the
> >narrative report. 
> >
> >As you know, the per item "cap" on minor conservation treatments ($25.00 per
> >volume) was removed in 1999.  Since then minor treatments have averaged
> >about $28.50 per volume.  Based on data that we have available, the mass
> >deacidification process has been about $19.00 per volume including costs for
> >MARC upgrades.
> >
> >Charlie      
> >  
> >
> >Charles C. Kolb
> >Senior Program Officer
> >National Endowment for the Humanities
> >Division of Preservation and Access, Room 411
> >1100 Pennsylvania Avenue, NW
> >Washington, DC  20506
> >
> >ckolb@xxxxxxx
> >
> >202/606-8250 (direct line with voice mail)
> >202/606-8570 (secretary)
> >202/606-8639 (FAX)
> >
> >NEH Internet  http://www.neh.gov