[PADG:1341] [Joy Paulson <jp243@cornell.edu>: Cost-share Question]

[Janet Gertz <gertz@xxxxxxxxxxxx>]

Joy --

If I recall correctly, NEH allowed minor repair as a cost share
specifically on the books being filmed, either to get them into good
enough shape to be filmed or else to repair any damage caused by
filming.  Is the idea with deacidification that a library would film
and then deacidify the book?  Or, would the library decide to film OR
deacidify a book?

Janet
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Date: Tue, 29 May 2001 11:22:36 -0400
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From: Joy Paulson <jp243@xxxxxxxxxxx>
Subject: [PADG:1340] Cost-share Question
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I recently asked Charlie Kolb at NEH's Division of Preservation and
Access about using mass deacidification as cost-share for NEH 
sponsored reformatting projects.  His answer is below, and he has 
given me permission to post it here.

Joy Paulson

>X-PH: V4.1@xxxxxxxxxxxxxxxxxxxxxxxx (Cornell Modified) 
>From: "Kolb, Charles" <CKolb@xxxxxxx>
>To: "'jp243@xxxxxxxxxxx'" (Joy Paulson) <jp243@xxxxxxxxxxx>
>Subject: Cost-share Question
>Date: Tue, 29 May 2001 11:14:51 -0400
>X-Mailer: Internet Mail Service (5.5.2448.0)
>
>Joy --  George, Jeff and I have discussed your inquiry.
>
>In response to your question "if participating libraries want to provide
>cost-share, can they use mass deacidification for cost-share?"
>The answer is yes.  
>
>Mass deacidification can, similar to minor conservation treatments, be
>cost-shared by applicants to the NEH's Brittle Books Preservation
>Microfilming grant program.  The rationale for mass deacidification and the
>criteria for selection should be specified in the application, intellectual
>copyrights adhered to, MARC records updated to reflect the treatment, and
>the volume must be available for Interlibrary Loan (just as in preservation
>microfilming).  At this time because this is a "sole vendor" technology,
>bids for services are not required but the applicant should provide
>information about estimates costs and include a cost analysis in the
>narrative report. 
>
>As you know, the per item "cap" on minor conservation treatments ($25.00 per
>volume) was removed in 1999.  Since then minor treatments have averaged
>about $28.50 per volume.  Based on data that we have available, the mass
>deacidification process has been about $19.00 per volume including costs for
>MARC upgrades.
>
>Charlie      
>  
>
>Charles C. Kolb
>Senior Program Officer
>National Endowment for the Humanities
>Division of Preservation and Access, Room 411
>1100 Pennsylvania Avenue, NW
>Washington, DC  20506
>
>ckolb@xxxxxxx
>
>202/606-8250 (direct line with voice mail)
>202/606-8570 (secretary)
>202/606-8639 (FAX)
>
>NEH Internet  http://www.neh.gov