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Hello all, I had answered Ann Marie privately thinking that my
situation was unusual, but realized looking at other responses that all
digitization projects are different enough that our experience might be useful.
I’m doing a project at Sibley Music Library digitizing PD printed scores,
so the input and output formats are all similar. We base our file names on the
bar code assigned to the copy we digitize, since it is logically and
permanently linked both to the specific copy we digitized (we retain the
original with its bar code attached to the housing) and to the bib record. For us this works better than the bib record number, since
we often have multiple copies on the same bib record, often with different
individual characteristics, some bibliographic variations too slight for
different records and some simply chance differences, e.g. how closely the
margin was trimmed, or mutilated pages. The bar code is not in fact included in
our OPAC, but it is closely tracked in the system and can be used to call up the
specific record in both Circulation and Cataloging staff modules. Alice Carli Conservator Sibley Music Library From: Walls, David
[mailto:david.walls@xxxxxxxx] Ann Marie If there are guidelines around for file naming conventions, I
haven't been able to find anything that offers more than the most basic
suggestions. My advice is to not to try to make up a naming convention, but to
use the bibliographic record identification number for the specific resource to
be scanned that is found in the MARC record for the title in your OPAC.
Most of the materials that we are digitally reformatting are cataloged in
our OPAC. Call numbers can change, several books can have the same title,
and using truncated titles for file names frequently don't offer much
information. The bibliographic record number is unique, does not change,
and we use this as the persistent identifier for the files. Also, data
from OPACs already have a fairly reliable track record of being migrated into
the future. In our OPAC, the bibliographic record number is a six digit
number. When we send materials to be scanned, we also send the vendor an
Excel spreadsheet that includes the bibliographic record number, the title, and
other information. The vendor returns the digital files of the materials
scanned on a portable USB hard drive. The drive contains a series of
folders all named by the six digit bibliographic id number. Inside each
of the folders are the master, derivative, and metadata files. For
example, the parent folder would be named 123456 or whatever the actual number
is. Inside the parent folder are four other folders named 123456.tif or
123456.jp2 depending on what we've chosen for the master file. The other
folders are 123456.pdf and 123456.xml. Please let me know if you have other questions. David Walls Preservation Librarian, Yale University Library. Head, Reformatting and Media Preservation. From: Ann Marie Willer
[mailto:amwillerala@xxxxxxxxx] Colleagues, Ann Marie Willer Send ALA business to: AMWillerALA@xxxxxxxxx |