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Ann Marie If there are guidelines around for file naming conventions, I
haven't been able to find anything that offers more than the most basic
suggestions. My advice is to not to try to make up a naming convention, but
to use the bibliographic record identification number for the specific resource
to be scanned that is found in the MARC record for the title in your
OPAC. Most of the materials that we are digitally reformatting are
cataloged in our OPAC. Call numbers can change, several books can have
the same title, and using truncated titles for file names frequently don't
offer much information. The bibliographic record number is unique, does
not change, and we use this as the persistent identifier for the files.
Also, data from OPACs already have a fairly reliable track record of being
migrated into the future. In our OPAC, the bibliographic record number is a six digit
number. When we send materials to be scanned, we also send the vendor an
Excel spreadsheet that includes the bibliographic record number, the title, and
other information. The vendor returns the digital files of the materials
scanned on a portable USB hard drive. The drive contains a series of
folders all named by the six digit bibliographic id number. Inside each
of the folders are the master, derivative, and metadata files. For
example, the parent folder would be named 123456 or whatever the actual number is.
Inside the parent folder are four other folders named 123456.tif or 123456.jp2
depending on what we've chosen for the master file. The other folders are
123456.pdf and 123456.xml. Please let me know if you have other questions. David Walls Preservation Librarian, Yale University Library. Head, Reformatting and Media Preservation. From: Ann Marie Willer
[mailto:amwillerala@xxxxxxxxx] Colleagues, Ann Marie Willer Send ALA business to: AMWillerALA@xxxxxxxxx |