[PADG:1000] Re: not just wet books...

["Barbara Lilley" <BLILLEY@xxxxxxxxxxxxxx>]

Cathy,

The Office of Cultural Education which housed the New York State
Library, Archives and Museum has a one page sheet that deals what to do
in non collection emergencies such as bomb threats , chemical spills
etc.  This is also posted at all of our elevators.  We  have several
committees that deal with disasters.  We have an Emergency Response Team
that deals with "human" disasters and then a Collections Response Team
that handles collections.  We feel that they are really two separate
types of disasters that require different types of expertise.  We have
two separate manuals etc. We are an 11 story building with a large staff
and a large number of the public coming into our building each day so
this approach makes sense for us.  
If you want more detail I would be happy to supply it off list as some
of the information in our manuals is considered sensitive and not
available to all staff or the public (for example location of valuable
collections.

Barbara




Barbara Lilley
New York State Library
Division of Library Development
10-C-47 Cultural Education Center
Albany, NY 12230
518-486-4864
blilley@xxxxxxxxxxxxxx
Fax: 518-486-5254

518-486-5254 (fax)
blilley@xxxxxxxxxxxxxx

>>> tteper@xxxxxxxx 5/12/2006 5:46 PM >>>
Cathy:

Our plan does include some emergency preparedness material, but it is 
primarily related to natural disasters, etc.... In general, this type
of 
information is the responsibility of the campus' emergency management 
coordinator, but this is a fairly new position on campus.

Prior to his appointment, we began working on a supplemental
"flip-book" 
(modelled after the Getty's) that includes some information on what to
do 
in case of an assault, in the event someone is displaying suspicious 
behavior, if there is a bomb threat, a chemical spill (one of our
libraries 
is located under many chemistry labs), etc.... The flip-book is
distributed 
to all new employees in the library (at a GA level or higher), and each

unit has one that was intended to be kept at their circulation desks.

Tom Teper

At 04:29 PM 5/12/2006, you wrote:
>All,
>
>I know many of us have written disaster plans that outline what we
should 
>to do when there has been a fire and some books get wet or there is an

>outbreak of mold after a rainy weekend.  But how many of us have an 
>'emergency' plan that addresses what to do when there is a suspicious

>duffel bag left in the Lobby? Or mysterious white powder is found on
the 
>top of the circ desk one morning?  Or what if a employee who was
recently 
>let go comes into the staff lounge with a loaded weapon?  What happens
if 
>your network security is hacked and every computer in your systems
becomes 
>corrupted? How do staff in wheelchairs on 2nd floor and above get out
of 
>the building when the elevators are turned off in a fire situation?
>
>Do you have such an 'emergency' plan at your Library?  Is your
'damaged 
>library materials' plan (what we Preservation folk traditionally think
of 
>as a disaster plan) integrated with the 'emergency' plan?  Or are they

>separate?  Are you, as the Preservation Administrator, responsible for

>both?  If not you, who??  Possibly the Human Resources officer?
>
>Any URL's or information you can provide would be most appreciated.  I

>will summarize for the list if there is sufficient interest.
>
>Thanks,
>
>Cathy
>
>Cathleen L. Martyniak
>Head, Preservation Department
>Smathers Libraries
>University of Florida
>Gainesville, FL 32611
>352-392-6962 (voice)
>352-392-6597 (fax)
>cathy@xxxxxxxxxxxxx 

Head of Preservation and Assistant Professor,
         John "Bud" Velde Endowed Professorship
University Library
246F Main Library
University of Illinois at Urbana Champaign
1408 West Gregory Drive
Urbana, IL      61801

Telephone:      217-244-8755
Fax:            217-244-4358