REVISED DIRECTIONS TO BAPNET MEETING

[Richard Boyden <richard.boyden@sanbruno.nara.gov>]

Greetings.  Marilyn McDonald has just sent me the bylaws which I am
forwarding here.  Also, I went over to Oakland to check out the viablity
of our directions and have some revisions, the most important of which
pertain to parking, because the old ones are quite wrong and incomplete.

Proposed Bylaws

1.  Name of Organization:  Bay Area Preservation Network (BAPNet)

2.  Purpose:  BAPNet seeks to:
	1)  raise institutional awareness of preservation issues through
	educational materials and briefings directed towards managers
	and policy makers;

	2)  create cooperative programs, including a mutual assistance
	pact, for disaster planning and response;

	3)  encourage preservation education by presenting public
	programs, training workshops, and other activities;

	4)  foster communication among conservators, librarians, 	records
managers, and archivists by providing a common 	forum for the
exchange of preservation ideas and methods; and

	5)  help libraries, archives, museums, and related institutions
	to seek funding for preservation projects and activities.

3.  Membership:  Personal and institutional members in good standing. 
Dues paying members will be in good standing

4.  Officers:  chair, vice-chair, secretary and treasurer

5.  Duties of Officers:
	Chair:   Presides at all meetings, act as chief administrative
	officer, serves ex-officio on all committees.

	Vice Chair:  Presides in the absence of the chair, chairs
	nominating committee.

	Secretary:  keeps records of proceedings, keeps minutes of all
	meetings, responds and maintains correspondence

	Treasurer: Keeps accounts of the organization, maintains the
	mailing list


6.  Executive Committee:  Consists of chair, vice-chair, secretary,
treasurer and chairs of standing committees.

7.  Committees:
	Standing Committees:  Established by executive board and
	ratified by a vote of the membership.  Committee chairs
	appointed by chair to serve two years.	Committee members
	appointed by the chair of the committee to serve for two years. 
	Can be discontinued by vote of executive committee and
	ratification of the membership.

	Ad hoc Committees:  Appointed by the chair and stand until
	duties are completed.

8.  Terms of Service:
	All officers and standing committee chairs/members serve for
	two years.

9.  Nominations:
	A nominating committee of at least three members with the
	secretary as chair will be appointed by the vice-chair to 	present
            a slate of officers to be voted on by the members at their annual  
            meeting.  Nominations may be made from the floor at the annual    
            meeting.

10.  Elections:
	Elections will be held at the annual meeting.  If two or more
	candidates are nominated for one office,  election will be by
	ballot at the annual meeting.

11.  Vacancies:
	In case of vacancy of the chair, the vice-chair will succeed and
	serve the rests of the chair's term.  The secretary will become
	the chair of the nominating committee.

	All other vacancies will be appointed by the chair for the term
	of office.
	
10.  Meetings:  BAPNet will hold at least one general membership meeting
per year.  Written notice of the annual meeting must be sent to all
members at least 30 days before the meeting.  Electronic transmission is
acceptable.

11.  Quorum: The members attending the annual meeting will be
considered to form a quorum.

12.  Dues:  Dues will be proposed by the executive committee and voted
on by a majority of the membership at the annual meeting.

13.  Amendments: Amendments to the Bylaws will be approved by 2/3 of
the members attending the annual meeting.  Written notice of proposed
Bylaw amendments must be sent to all members at least 30 days before
the annual meeting.  Electronic transmission is acceptable.

Dues	
Dues:  Annual Dues will be $10 each year payable by July of the current
year.

Standing Committees
We should approve standing committees also:

	Disaster Preparedness
	Program

These committees need a purpose and function statement of two of
three sentences.

Any other standing committees that we think we need.  Ad hoc
committees can be appointed at any time and may either end or become
standing committees.
I generally think that it is very easy to have too many standing
committees.

REVISED DIRECTIONS:
Oakland Federal Building, North Tower, Conference Room D

On BART:
Take BART to the Oakland City Center-12th Street station. 

Follow the signs for the 13th and Broadway exit,  then exit at sign "John
B. Williams PLaza",  walk up the stairs and walk west through the Plaza,
then cross Clay Street to the Federal Building.

PARKING:

*City Center West Garage, 12th and Jefferson  $1.10 per hour

*Clay Street Garage, Clay St. between 14th and 15th St., $0.75 per hour

*Oakland Convention Center, 11th St at Clay, $0.75 per hour

*City Center Garage, the closest, under the Plaza, enter either on 12th St.
or 14th St., between Clay and Broadway,  $1.20 an hour

*Downtown Merchants, 13th and Franklin, $0.75 per hour


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