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[AV Media Matters] Poster project (prev: "Archiving 1000s ...posters"]
We're beginning to survey, flatten, organize and house a large poster
collection (McCormick-International Harvester Archive's posters from
turn of century onward) and, as something of an add-on to the project,
would like to take digital "snapshots" or "thumbnails" of each, for
facilitating current and future access to the posters.
We would like to do this "imaging" quickly as we work on the
collections and then link the images to a database of additional
information we gather about each. I have a Sony Mavica MVC-FD7 10x
digital camera that would take good "snapshots" of the posters.
Of the many questions I could (or perhaps, "should") ask, here are a
1) Has anyone tried anything similar--successful or not?
2) Any thoughts, advice, information, about the approach, in general?
3) If the general approach is okay--what's the best way to store and
provide access to thumbnails for quick access?
I'm feeling somewhat sheepish asking this--trying to take this quick
approach to capturing poster images and knowing full well of extensive
planning and preservation requirements for imaging.
Well--better to have asked...
Our planning and your advice have taken us to this point:
1) We still plan to take digital "snaps" HOWEVER:
a) I'm thinking we should purchase a new camera for this (and
similar projects here)--I believe Jim Lindner suggested the Sony
Mavica (which is my personal camera) might not be the best.
QUESTION: Could anyone recommend a few other candidates for digital
cameras to check out?
2) Despite our plans for keeping the project quick and simple, I'm
*considering* shooting color slide film at the same time. Even though
the original posters are in very good condition and should stay that
way--I certainly know shooting film (whether or not we create
"snapshot thumbnails" from the digital camera for access) is the right
thing to do.
QUESTIONS: Any recommendations about how to best accomplish this?
Film type recommendations? Where we might find best prices for film?
Best guidelines for photographic documentation of 2-dimensional
objects? Best way to store the film--I was thinking to pack and cold
store--after we shoot it--especially if it's a preservation record?
Any additional pearls of wisdom on this topic?
3) As the Preservation Officer here, I would like to develop some
kind of written documentation that we could use internally to guide
planning and then record whatever plans and steps we finally take to
preserve any digital or electronic format(s) we create. I am hoping
this internal documentation could evolve into something fairly
standardized. At the very least it could make thinking about
preserving what we create a more mindful part of the front-end
planning process--and also make us aware of other decisions/purchases
we make that could affect our ability to preserve. I'm suspecting the
best way to accomplish this might, in part anyway, be accomplished via
the cataloging record.
QUESTIONS: Any suggestions? Is this an unnecessary complication?
Anyone found something that works best for them--either some
independent documentation form or via cataloging or some combination
Thanks again for all the good information and advice--sure beats going
into something like this cold.
State Historical Society of Wisconsin