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[ARSCLIST] Preserving AV Media Workshop

A Race Against Time:  Preserving Our Audiovisual Media 

Presented by:
The Conservation Center for Art and Historic Artifacts (CCAHA) 

Cosponsored by PALINET 

Washington, DC
April 24 & 25, 2007

Cleveland, OH
October 24 & 25, 2007 

About the program 

Many of the machine-readable audiovisual collections held by our cultural institutions are in peril.  Therefore, it is crucial to have knowledge about the life expectancy and unique needs of our legacy media in order to make good preservation decisions. From videotapes and audiotapes to motion picture film, film strips, LPs, 78s, magnetic tape, wax cylinders, and audiocassettes, each of these formats has a critical point at which information will begin to be lost.   

The challenge of long-term preservation for these formats is that they often require intervention, including cleaning and reformatting. To maximize the life of these materials, one must understand the nature of the media, causes of deterioration, storage and handling practices, and the various types of playback equipment.  Through lectures, discussion, and hands-on experiences, participants in this two-day program will learn the basic principles for managing audiovisual collections that contain historic formats.  Contracting with vendors and funding strategies will also be discussed. 

This program is intended for curators, librarians, archivists, collection managers, and other staff who are involved in managing machine-based media collections in cultural institutions.  


Washington, DC
April 24 & 25, 2007
Catholic University of America
Pryzbyla Center 
620 Michigan Avenue, NE
Washington, DC  20064 

Cleveland, OH
October 24 & 25, 2007 
Rock & Roll Hall of Fame and Museum
One Key Plaza 
Cleveland, OH  44114

Lead Speaker, Washington, DC and Cleveland, OH
Alan Lewis, Audiovisual Archives Consultant, Washington, DC
An audiovisual preservation expert, Alan has worked in the special Motion Picture, Sound and Video branch of the National Archives and Records Administration and has administered AV archival programs at PBS and CBS News. He now provides consulting and training in audio/video preservation and preservation management. 

Washington, DC: 
Anji Kalita Cornette, Division Director, Sound Preservation Laboratory, The Cutting Corporations, Bethesda, MD
Sarah Stauderman, Preservation Manager and Archives Conservator, Smithsonian Institution Archives, Washington, DC 
Riccardo Ferrante, Information Technology Archivist, Smithsonian Institution Archives, Washington, DC 

Cleveland, OH:
George Blood, President, Safe Sound Archive, Philadelphia, PA  
Lisa R. Carter, Director of Archives, University of Kentucky Libraries' Special Collections and Digital Programs, University of Kentucky, Lexington, KY 
John Walko, Media Archive Manager, Scene Savers, Cincinnati, OH 

Local Cosponsors
OCLC CAPCON, Washington, DC    
Rock and Roll Hall of Fame and Museum, Cleveland, OH 
Intermuseum Conservation Association, Cleveland, OH


CCAHA is pleased to offer a limited number of stipends of up to $750 to help defray travel, lodging, and registration costs associated with attending A Race Against Time: Preserving Our Audiovisual Media. To be eligible, individuals must work in a non-profit institution that is open to the public with an annual operating budget of less than $500,000. In awarding the stipends, preference will be given to those applicants who are directly responsible for the care of the audiovisual materials collected by their institution.

Stipend applications must be postmarked by:
March 13, 2007 for the Washington, DC program 
September 10, 2007 for the Cleveland, OH program

Applicants must submit:
		*	A one-page letter of interest that addresses their institution's need for staff training in this area and their commitment to preserving audiovisual materials
		*	A brief institutional profile or brochure
		*	A brief description of audiovisual materials held by the institution
		*	Proof of tax exempt status
		*	A letter of support from Director or President of Board of Trustees
		*	Applicant's resume 

Applicants will be notified of the status of their application four weeks prior to the program.  For additional details on the application process, please call the Preservation Services Office at 215-545-0613.  


A Race Against Time:  Preserving our Audiovisual Media

Program Location and Date:

? Washington, DC	Tuesday, April 24 & Wednesday, April 25, 2007

? Cleveland, OH	Wednesday, October 24 & Thursday, October 25, 2007 

Registrations must be postmarked by 2 weeks prior to the program date.

Registration fee for two-day program:
___ $200.00   Fee enclosed (confirm)

? Check made payable to CCAHA 
? Visa	? MasterCard (complete information below)
Credit Card Number ___________________________________________________

Expiration Date__________________________________________________

Name as it appears on credit card ______________________________________

Lunch is not provided. Information about local eateries will be included in registration packets.

Refunds will be given until two weeks prior to workshop date. 

If you have special needs, please contact CCAHA three weeks prior to the program so that accommodations can be made. 

Please send completed registration form and fee to:
Preservation Services Office
Conservation Center for Art and Historic Artifacts (CCAHA)
264 South 23rd Street
Philadelphia, PA 19103

Some of the following information will be distributed to workshop participants. 

Name (Mr./Ms.)
Job Title

Please check our website periodically for information about additional venues for this program in 2008 and 2009.

Kelly Ferguson
Conservation Center for Art & Historic Artifacts
264 South 23rd Street
Philadelphia, PA  19103
P: 215.545.0613
F: 215.735.9313

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