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Paula,
I. KU Annex cleaning
procedures
Collections selected for the ANNEX are dusted and examined
for condition problems, signs of mold or insect damage (in case
they require preservation attention). Some items are stabilized
on-the-spot as part of this initial pre-transfer process, by tying or
placing into TYVEK accordion bags. Preservation has worked closely
with this group of people to help prepare them for
this work.
Our Annex people also inspect, clean and vacuum all
collections (individually) upon delivery to the Annex. This cleaning
is undertaken in a dedicated collections cleaning room adjacent to the
delivery dock. A number of the photos (mounted on our Annex
website) will give you a sense of the set-up
and cleaning-in-progress. Preservation also has worked with ANNEX
staff to help them undertake this work. www.lib.ku.edu/annex/construction/photos_apr06.shtml
ANNEX Manager, John Brandau, would be able
to provide additional details (his contact info available on the
ANNEX website).
II. Annex (and library)
environmental monitoring
We have six Hobos (HO8-003-02) in the ANNEX to monitor
storage conditions. These are placed (roughly) as follows:
1) Two HOBOs on each end of the storage
space---so there are 4 total (one on a high shelf and one low---at
each end)
2) Two HOBOs in the center aisle (one on a high shelf and
one low).
Conditions vary among these monitors, but not
radically. We average around 47 degreesF and 31%RH.
In the Libraries, we have about 25ish HOBOs altogether
(along with shuttles and software that are used for gathering and transferring
data into Climate Notebook---I can give you more detail if you want) for
monitoring conditions--- since 2006ish (this includes various library
monitoring locations, our main outdoor bookdrop-UGH and the six I've
already mentioned in the ANNEX).
Data from the HOBOs is gathered and sent
electronically to preservation every month or two (I can't
remember exactly how often but the HOBOs record temp & RH every 30
minutes---btw, I'm thinking of lengthening this
interval).
After gathering the data and transferring it to Climate
Notebook software, we mount a screen shot report of the
Climate Notebook Collection Manager Summary in a shared folder so everyone
in the Libraries can view any of these reports at any time. The
Collection Manager Summary seems to provide the most
basic information and does so most directly and
understandably. I've attached a copy of our ANNEX report
fyi---this particular report is a cumulation of data since we mounted the HOBOs
in 2006 (you'll notice one point, early on, when we forgot to recalibrate the
monitoring interval after initial testing so the HOBOs filled up and stopped
recording until we figured out what we'd done).
The only issue we've encountered with the HOBOs and the
data shuttles is that they require new batteries every so often so expect
that. I also remember we had another problem (either a HOBO or shuttle
simply didn't work---can't remember what)---we sent it to the company and
problem was resolved.
I do seem to remember some discussion on one
list that the HOBOs go out of calibration (which makes sense). I
can't address this because I haven't checked ours but (now that I'm thinking of
it) we probably should check our calibrations.
Hope all this helps. Let me know if you want
additional information.
Tyra Grant
Head, Preservation Department
University of Kansas Libraries
Phone: 785-864-8951 From: Paula De Stefano [mailto:pd3@xxxxxxx] Sent: Thursday, October 09, 2008 9:18 AM To: PADG Subject: [padg] Two off-site storage questions Hi
all, I would appreciate
hearing from anyone who has intake policy or procedures for materials entering
their library’s offsite storage facility that protect against contaminates, such
as mold and insects, being introduced into the facility, or any policies
regarding cleanliness of materials. Also, I’m interested
in what type of environmental monitoring people are using. Dataloggers? If so,
what type, what strategy was used to place them and how often are they checked?
Are you satisfied with them? Thank
you! Paula ________________________________ Paula De Stefano
(destefano@xxxxxxx) Head, Preservation
Department Barbara Goldsmith
Preservation &
Conservation Department Phone:
212/998-2563 Fax:
212/995-4566 |
Attachment:
ANNEX#16, 4-L-15-5-2008-Sep-17-CollMgr.pdf
Description: ANNEX#16, 4-L-15-5-2008-Sep-17-CollMgr.pdf