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The Cooperative Preservation Strategies Discussion Group met
for the first time in San Antonio, TX.
This new discussion group was formed by combining the Cooperative
Preservation
Discussion Group and the Small to Mid-sized Preservation Program
Discussion Group.
We invited two speakers to lead our discussion on planning for disaster
recovery.
Lori Foley, Director of Field Service for the
Northeast
Document Conservation Center (NEDCC), Andover, MA introduced a new tool to assist cultural institutions with the
creation of disaster recovery plans. dPlan is a free online planning
tool that
was developed with IMLS National Leadership Grant funds. dPlan is an
easy-to-use template which provides up-to-date disaster recovery
information
and enables institutions of any size to create a disaster recovery
plan.
<>The plan has been available for use by institutions in Massachusetts
since 2004 and will soon be available to institutions outside Massachusetts.
It contains a list of disaster recovery suppliers for Massachusettes
and nation
wide providers. dPlan allows each institution to add information about
their
local disaster recovery suppliers. As the number of institutions across
the
country using dPlan grows, the NEDCC will incorporate these local
suppliers
into dPlan. Currently, dPlan can be viewed by institutions outside of
Massachusettes at www.zaks.net/dplan. When dPlan is ready for release
to all,
it will be found at www.dplan.org.
<>
Sheryl Davis has been Preservation Officer at Univ.
of CA-Riverside Libraries
since
1985. She recently moved to Special Collections full-time. In 1987, she
founded
the first disaster response network in California,
the Inland Empire Libraries Disaster Response Network (IELDRN). Mutual
aid
agreements allow libraries and other institutions in a common
geographic area
to plan to assist one another in times of disaster. When a disaster
occurs, a
quick response time can be essential to mitigate further damage. A
mutual aid
agreement can offer a readily available source of trained staff and
recovery
supplies.
<>
The IELDRN libraries agreed to pay a one-time $150 fee to
join. This fee was enough to buy the recovery supplies and cargo
containers to
establish the network. Annual workshops are offered. Network
meetings are held at the various libraries
and give the members an opportunity to do a walk-through of the
site. Each member library agrees to
replenish the disaster supplies used to at their library. For more
information
about the IELDRN agreement, go to ieldrn.org. <>
Another helpful resource to be aware of is the Disaster
Mitigation Planning Assistance Website, http://matrix.msu.edu/~disaster/index.php.
This site provides lists of disaster recovery suppliers and examples of
disaster
recovery plans.
Annette Morris (co-chair)
Victoria Heiduschke (co-chair)
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