[PADG:609] Re: Liaison to the Committee on Cataloging: Description and Access (CC:DA)

[Sherry Byrne <sbyr@xxxxxxxxxxxx>]

Joan.  I thought you would be interested in a group that we are just
setting up within CIC to discuss preservation related cataloging issues
for locally created digital resources.  I am including a message
below sent in July to Tyra Grant as chair of the Intellectual Access
Interest Group about our work.  As you can see, we also feel this is
a very important area and see the need for continued representation and
input.

Sherry

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To: stgrant@xxxxxxxxxxxxxxxx 
From: Renette Davis <rd13@xxxxxxxxxxxxxxxxxxx> 
Subject: Intellectual Access to Preservation Interest Group 
Cc: rd13@xxxxxxxxxxxx, sbyr@xxxxxxxxxxxx 

Tyra,

Sherry Byrne and I are organizing a group with members from the CIC Heads
of Catalogng and Heads of Preservation groups to develop guidelines for
cataloging materials which have been digitized locally, taking into
account the "DLF Registry of Digital Masters Record Creation
Guidelines" and "Preservation & Digitization Actions:
Terminology for MARC 21 Field 583." When I was at ALA, I attended
the ALCTS Serials Section Executive Committee meeting on Tuesday, and I
learned that an interest group, Intellectional Access to Preservation
Data Interest Group, has just been formed.

I wondered whether that group would be discussing the same issues that
our group will be discussing, and if so, whether we might be able to keep
each other informed about what we're doing. After ALA, I asked Sherry if
she knew anything about this group, and she gave me a copy of an email
message announcing the meeting at ALA Annual. That announcement had your
name on it, so I thought I would send you a message to see what your
group is all about.

Do you have notes or minutes from your ALA Annual meeting that you could
send me? Or anything else that might help me to understand what it is
that your group will be doing? If we're actually looking at the same
issues, would you be interested in keeping each other informed?

Thanks!

Renette Davis
Head, Serials & Digital Resources Cataloging
University of Chicago Library
At 07:08 AM 8/9/2005, Joan Gatewood wrote:

Yvonne:  Thank you for that very informative responsive.  I will wait a few more days for others to respond and then, if appropriate, I will ask a work to work on a response to Rosann.  Joan
 

---

From: owner-padg@xxxxxxx [ mailto:owner-padg@xxxxxxx] On Behalf Of Yvonne Carignan
Sent: Monday, August 08, 2005 5:40 PM
To: padg@xxxxxxx; larry.heiman@xxxxxxxx
Subject: [PADG:600] Re: Liaison to the Committee on Cataloging: Description and Access (CC:DA)
 
Joan and All,

Larry Heiman (larry.heiman@xxxxxxxx) is currently our liaison to CC:DA and we absolutely do have a cataloging related group, the Intellectual Access Interest Group with members that have included Tyra Grant, Carol Unger, and Atalanta Grant-Suttie.  I believe that it is critical that Preservation stay involved with cataloging.  I keep hearing that "brief records" are the coming solution for backlogs, just when materials are being sent to off site storage and the catalog with be the ONLY access to items.  Furthermore, if the trend is to weed down to last copies in shared off-site storage, then having preservation information in the records (deacidified or early publishers binding, for example) perhaps there is more chance of the best last copy surviving.

So I believe that PARS needs that liaison to the new cataloging group and has a perfect right to it, considering the renewed and enthusiastic activity of the Intellectual Access Interest Group as well as Larry's conscientious participation.  If Larry wants help or to rotate off, it might be coordinated with the Intellectual Access Interest Group.

Best,

Yvonne

Joan Gatewood wrote:

Folks:  I just received the attached letter and qualifications for Liaison to the above committee.  I have two questions.  The first is who is our Liaison now?  And two is this something we should be concerned about.  If yes, why?   Joan
 
Joan Gatewood, PARS Chair

--

Yvonne
Carignan

Head of
Preservation

McKeldin
Library

University of
Maryland

College Park, MD
20742

Phone: 
301-405-9343

Fax: 
301-314-9971

email: 
carignan@xxxxxxx

Sherry Byrne
Preservation Librarian
University of Chicago Library
1100 E. 57th Street, Room 150
Chicago, IL  60637
sbyr@xxxxxxxxxxxx
(773) 702-9313 voice
(773) 702-6623 fax