[PADG:164] Re: Permanent bookplates

["Brian Baird" <Brian_Baird@xxxxxxxxxxxxxxxxxx>]

One thing you might consider is seeing if your library binder will do
some of this work for you on the materials you send for binding.
Binders are often looking for ways to provide value added service.
Heckman Bindery inserts bookplates for a few of our customers.  For the
right price we can even provide customized bookplates with donor's names
on them and so forth.  Ask your binder to see what they can do.  

Brian Baird 


=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=
Brian J. Baird
Director of Preservation Services
Heckman Bindery
1010 North Sycamore Street
P.O. Box 89
North Manchester, IN 46962
(800) 334-3628 ext. 111
Fax: (260) 982-1130
brian_baird@xxxxxxxxxxxxxxxxxx
www.heckmanbindery.com


-----Original Message-----
From: owner-padg@xxxxxxx [mailto:owner-padg@xxxxxxx] On Behalf Of
Normandy Helmer
Sent: Monday, August 23, 2004 11:43 AM
To: padg@xxxxxxx
Subject: [PADG:163] Re: Permanent bookplates

We went to laser imprinting about ten years ago in conjunction with a 
big increase in gifts and a sponsor-a-book program. We have several 
bookplate styles commercially preprinted 4-up, and then use a Word 
template to drop in the donor name (and, for Rare materials, the call 
number). When we get a big gift collection that needs to be plated, it's

easy to run off plates fast.

I set up the printing masters and the templates so you can run through a

sheet of four or do a vertical cut and run through a sheet of two, the 
long way like an envelope. We batch them, so there isn't much waste.

Small rotary cutters are very cheap these days so trimming is usually 
neat enough. We have one staff person who handles most of the 
bookplates. We still glue in. Staff tip in the Rare plates and students 
do the general materials. I looked pretty hard at adhesive alternatives 
but didn't find anything that looked to be both durable and cheap.

It's worth having a discussion in your institution about what would 
please the donors the most--having a bookplate, OR having their name 
traced in a catalog entry, so it can be searched (seldom worth the cost 
to offer both). For a genuine cohesive gift collection I'm in favor of 
bookplating, but for bits and pieces sometimes a catalog entry works
better.

Label printers tend to use expensive stock and have a short lifespan.

Another labor-saving trick is when we get a giant set of fiche, instead 
of feeding the empty envelopes through the printer to get the title and 
call number on, we buy a rubber stamp with the call number.

Normandy S. Helmer
Access & Preservation Officer
Special Collections & University Archives
-------
UO Libraries--SPC
1299 University of Oregon
Eugene, OR 97403-1299
541-346-1864
Fax 541-346-1882


Sue Davis wrote:
> Shannon,
> 
> Excellent questions.  We, too, are pondering the bookplate issue.
There 
> seems to be a dramatic increase in our gift collections (or at least
in 
> gift bookplates) and we are finding it very labor intensive to glue 
> these into the books one by one.  Our gift plates generally are
designed 
> and printed outside the library, but there are plenty of generic ones 
> that require a typewriter for the donor name. The generic ones are
just 
> printed out in black/white on a laser printer and manually cut on a 
> board cutter.  The "designer" bookplates come in all shapes and sizes 
> and weights, but I do try to remind the designers to stick to
acid-free 
> paper stock.   There are days when I'm almost desperate enough to ask 
> for peel-and-stick.  All that said, I am interested in what other 
> libraries recommend, especially about the self-adhesive issue.
> 
> --On Friday, August 20, 2004 7:57 AM -0400 Shannon Zachary 
> <szachary@xxxxxxxxx> wrote:
> 
>> Sharon,
>>
>> We are in the process of revising our bookplates as well. I am
>> also interested to hear what solutions others have developed.
>>
>> At present I'm looking at the following: have a printer print up
>> (in color) generic bookplates. The printer will lay out six or
>> eight bookplates to fit on an 8-1/2 x 11 sheet of paper with crop
>> marks as guides for trim for each plate. At the library we can
>> fill in specific information ("Gift of John Q. Donor") on a
>> template using PageMaker and print out on a laser printer in
>> black only. Library staff trim the plate to size and apply it to
>> the book. Drawbacks to this system: wasted plates when you have
>> to put a whole sheet through the printer but need only one or two
>> bookplates; and the need for library staff to trim (neatly!) the
>> plates.
>>
>> Other options we've considered:
>>
>> 1. Start with the plates trimmed to size (the small sheets of
>> paper jam in a regular printer)
>>
>> 2. Use a label printer (these seem to require manufacturer
>> provided paper on rolls; we can't use our choice of quality and
>> color of paper)
>>
>> 3. Use peel and stick label stock (unacceptable for special
>> collections and not much desired for general collections because
>> of the difficulty of removing the label)
>>
>> 4. Use a typewriter to print the donor's name onto a pre-printed
>> label (what we do now and are trying to move away from--our
>> development office considers typewritten names a bit tacky).
>>
>> Are there other ways libraries are generating bookplates?
>>
>> Shannon Zachary, Head, Conservation Services
>> Preservation Division, University Library
>> The University of Michigan
>> 837 Greene St. / 3202 Buhr Bldg.
>> Ann Arbor, MI 48104-1048
>> Phone: 734/763-6980 Fax: 734/763-7886
>> email: szachary@xxxxxxxxx
>>
>>
> 
> 
> 
> ---------------------------------------
> Sue Davis
> Vanderbilt University Library
> 419 21st. Ave. South
> Nashville, TN  37240
> Email: sue.davis@xxxxxxxxxxxxxx
>