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Labeling Survey
In preparation for migration to an Integrated Library System (ILS), the
Library of Congress is reviewing labeling options for barcodes and shelf
numbers. It would be useful to know what types of labels are in common use
in other libraries and which have performed successfully in the field. If
you are interested in this issue, please complete the following survey and
return it via email to me at "dmck@xxxxxxx" by SEPTEMBER 18th. Do NOT post
your response on the listserv. If you prefer, responses may be faxed to me
at 202/707-3434.
The questionnaire is also being posted on the AutoCat listserv where there
are many readers with responsibility for labeling. Please confer within your
institution as necessary and submit a single response to me via email or fax.
A summary of the findings will be posted on both the PADG and AutoCat
listservs.
As a gesture of appreciation for completing the survey, the Preservation
Directorate will send you 2 copies of the illustrated guide "American Book
Covers 1830-1900" by Sue Allen. Some of you may have received a copy of this
guide at the June ALA meeting in Washington. It is designed to help teach
shelvers and other staff about significant features of 19th century American
bindings.
/////////////////////////////////////////////////////////////////
User Survey
Labeling of Library Materials
September 1998
Name _________________________ Phone______________________
Position/Dept.______________________________________________
Fax ________________________________________________________
Library ____________________________________________________
Email ________________________
Mailing address ____________________________________________
____________________________________________
____________________________________________
Size of institution (# of vols.) ___________________________
I. BARCODE LABELS
Please describe the current processing work flow, not retrospective
conversion or replacement of damaged barcode labels. Those are covered in
Sections II and III.
A. Type of label stock currently used for barcoding
1. Construction (Check one)
O Heat-activated
O Pressure-sensitive
O Foil-backed, heat-activated
O Foil-backed, pressure-sensitive
2. Configuration (Check all that apply)
O "Piggyback" style where the barcode is removable
O Single (one barcode with a unique PIN)
O Double (two barcodes with the same PIN)
B. What is the name of this product?
[Be as specific as possible, include vendor catalog No. if
possible]
_________________________________________________________
C. Material composition
[if known or described in vendor catalog]
1. Face stock (Check one)
O Paper O Polyester O Polypropylene
O Other _________________________________________
2. Adhesive (Check one)
O Rubber-based O Acrylic O Other _____________
D. Printing
1. Method of printing (Check all that apply)
O Preprinted O Generated by
O Printed in-house (batched) the local system
O Printed in-house (on demand)
2. Type of printer (Check all that apply)
O Ink Jet O Dot matrix O Photo composed
O Laser O Thermal transfer
O Other _________________________________________
(Indicate brand & model of printer if printed in-house)
_________________________________________________
3. Format (Check one)
O Roll O Sheet
O Other _________________________________________
4. Relation to item (Check one)
O Dumb barcode
(linked to item record after generation)
O Smart barcode
(linked to item record before generation)
E. Substrates (surface applied to).
1. On what types of library materials/surfaces are the
labels placed? (Check all that apply)
O Book covers (e.g., paper, cloth, leather)
O Inside of book covers (e.g., on endpaper)
O Textual pages (e.g., titles pages)
O Audio/video cassettes or other plastic containers
O Boxboard (e.g., phase boxes, manuscript boxes)
O Film canisters or other metal containers
O Vinyl binders
O Other
_________________________________________________
2. Are materials pre-sorted in any way based on material
type?
O Yes O No
3a. Is a different type of label stock used for certain
materials?
O Yes O No
3b. If so, please describe the label stock and type of
material for which it is used
_________________________________________________
F. Application. What equipment/device is used to affix the
barcode label? (Check all that apply)
O Tacking iron/hot plate to heat
O Bone folder or squeegee to rub down
O Overlay/label protector
O Nothing
O Other _____________________________________________
G. Security. Have you experienced any adhesive failure using
this label stock?
O Yes, failures on all surfaces O No
O Yes, failures on some surfaces
If yes, please explain
_____________________________________________________
_____________________________________________________
H. Preservation. Have you experienced any degradation or
damage to the item on which the label was placed?
O Yes O No
If yes, please explain
_____________________________________________________
_____________________________________________________
I. Staffing (Mark all that apply. Place a "P" in the space
to the left to indicate that the unit/staff has primary
responsibility and a "S" to indicate secondary
responsibility.)
1. Which library unit in your institution has
responsibility for the generation or procurement of
barcode labels?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation ____ Administration
____ Other ___________________________________________
2a. Which library unit in your institution has
responsibility for the application of barcode labels
to items?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other ___________________________________________
2b. What level of staff affix the barcodes?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ___________________________________________
3a. Which library unit in your institution has
responsibility for linking the barcode number to the
record if necessary?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other ___________________________________________
3b. What level of staff link the barcodes to the item
record?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ___________________________________________
J. Are you willing to send label stock samples to include in
LC testing?
O Yes O No
If yes, don't send any stock at this time. You will be
contacted by Michele Youket, LC Preservation Directorate
if your stock is needed. She will determine how many
types of labels are represented in the survey responses
and select libraries to participate as needed.
K. Level of satisfaction.
1. How long has your library been using this label stock?
O < 1 year O 1-2 years O 3-5 years O> 5 years
2. Overall, how satisfied are you with this label stock?
O very satisfied O satisfied O no opinion
O dissatisfied O very dissatisfied
3. Do you have any general comments related to this
label, its use, application or characteristics?
_________________________________________________
_________________________________________________
_________________________________________________
/////////////////////////////////////////////////////////////////
II. REPLACEMENT BARCODE LABELS
When an affixed barcode label becomes lost or damaged, how
is it replaced?
(Check all that apply)
A. Piggyback labels are used for all paperbacks so that
barcodes may be removed from the carrier and repositioned
after binding.
O Yes O No
B. Two labels are applied at the outset so that there is
always a back-up label.
O Yes O No
C. A new barcode number is assigned.
O Yes O No [If no, proceed to Question II D.]
1. Is the label stock different than the stock described
in Section I?
O Yes O No
If yes, describe the label stock (include vendor
catalog number if possible)
_________________________________________________
2. Is your local system capable of generating a new
barcode number and producing a barcode label?
O Yes O No
3a. If not, which library unit in your institution has
responsibility for updating the item record in the
bibliographic database with the new barcode number?
(Mark all that apply)
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other _____________________________________
3b. What level of staff perform this function?
____ Librarians ____ Technicians/support staff
____ Students
____ Other _____________________________________
4. How is the new barcode label affixed?
O the new label is placed on top of the old one
O the new label is placed next to the old one; the old
number is lined out
O the old label is removed before the new one is
applied
O Other (please describe)
_______________________________________________
D. The Library generates a duplicate barcode on demand.
O Yes O No [If no, proceed to Section III.]
1a. Is the label stock different than the stock described
in Section I?
O Yes O No
1b. If yes, describe the label stock (include vendor
catalog number if possible)
________________________________________________
Are you willing to send label stock samples to
include in LC testing?
O Yes O No
2. Is your local system capable of producing a duplicate
barcode label?
O Yes O No
3. Are the printing methods different than those
described in Section I?
O Yes O No
If yes, describe the difference (include brand & model
of printer if possible)
_________________________________________________
4a. Which library unit in your institution has
responsibility for the generation of duplicate
barcode labels? (Mark all that apply)
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Administration
____ Other _____________________________________
4b. What level of staff generate the duplicate barcodes?
(Mark all that apply)
____ Librarians ____ Technicians/support staff
____ Students
____ Other _____________________________________
5a. Which library unit in your institution has
responsibility for the application of replacement
barcodes?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other _____________________________________
5b. What level of staff affix the replacement barcodes?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ______________________________________
6. How is the duplicate barcode label affixed?
O the new label is placed on top of the old one
O the new label is placed next to the old one; the
old number is lined out
O the old label is removed before the new one is
applied
O Other (please describe)
_____________________________________________
/////////////////////////////////////////////////////////////////
III. BARCODE LABELS FOR RETROSPECTIVE CONVERSION
Complete this section if your library uses different label stock for recon
projects. If not, proceed to Section IV.
A. Type of label stock
1. Construction (Check one)
O Heat-activated
O Pressure-sensitive
O Foil-backed, heat-activated
O Foil-backed, pressure-sensitive
2. Configuration (Check all that apply)
O "Piggyback" style where the barcode is removable
O Single (one barcode with a unique PIN)
O Double (two barcodes with the same PIN)
B. What is the name of this product? [Be as specific as
possible, including vendor catalog number if possible]
_____________________________________________________
C. Material composition [if known or described in vendor
catalog]
1. Face stock (Check one)
O Paper O Polyester O Polypropylene
O Other _________________________________________
2. Adhesive (Check one)
O Rubber-based O Acrylic
O Other ________________________________________
D. Printing
1. Method of printing (Check all that apply)
O Preprinted O Printed in-house (batched)
O Printed in-house (on demand)
2. Type of printer (Check all that apply)
O Ink Jet O Dot matrix O Photo composed
O Laser O Thermal transfer
O Other _________________________________________
(Indicate brand & model of printer if printed in-house)
_________________________________________________
_________________________________________________
3. Format (Check one)
O Roll O Sheet
O Other _________________________________________
4. Relation to item (Check one)
O Dumb barcode
(linked to item record after generation)
O Smart barcode
(linked to item record before generation)
E. Substrates (surface applied to).
1. On what types of library materials/surfaces are the
labels placed? (Check all that apply)
O Book covers (e.g., paper, cloth, leather)
O Inside of book covers (e.g., on endpaper)
O Textual pages (e.g., titles pages)
O Audio/video cassettes or other plastic containers
O Boxboard (e.g., phase boxes, manuscript boxes)
O Film canisters or other metal containers
O Vinyl binders
O Other _________________________________________
2. Are materials pre-sorted in any way based on material
type?
O Yes O No
3a. Is a different type of label stock used for certain
materials?
O Yes O No
3b. If so, please describe the label stock and type of
material for which it is used
________________________________________________
F. Application. What equipment/device is used to affix the
barcode label?
(Check all that apply)
O Tacking iron/hot plate to heat
O Bone folder or squeegee to rub down
O Overlay/label protector
O Nothing
O Other _____________________________________________
G. Security. Have you experienced any adhesive failure using
this label stock?
O Yes, failures on all surfaces O No
O Yes, failures on some surfaces
If yes, please explain ______________________________
_____________________________________________________
H. Preservation. Have you experienced any degradation or
damage to the item on which the label was placed?
O Yes O No
If yes, please explain ______________________________
_____________________________________________________
I. Staffing (Mark all that apply. Place a "P" in the space
to the left to indicate that the unit/staff has primary
responsibility and a "S" to indicate secondary
responsibility.)
1. Which library unit in your institution has
responsibility for the generation or procurement of
barcode labels?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Administration
____ Other_______________________________________
2a. Which library unit in your institution has
responsibility for the application of barcode labels
to items?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other _____________________________________
2b. What level of staff affix the barcodes?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ______________________________________
3a. Which library unit in your institution has
responsibility for linking the barcode number to the
record if necessary?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Other _____________________________________
3b. What level of staff link the barcodes to the item
record?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ______________________________________
J. Are you willing to send label stock samples to include in
LC testing?
O Yes O No
If yes, don't send any stock at this time. You will be
contacted by Michele Youket, LC Preservation Directorate
if your stock is needed. She will determine how many
types of labels are represented in the survey responses
and select libraries to participate as needed.
K. Level of satisfaction.
1. How long has your library been using this label stock?
O < 1 year O 1-2 years O 3-5 years O> 5 years
2. Overall, how satisfied are you with this label stock?
O very satisfied O satisfied O no opinion
O dissatisfied O very dissatisfied
3. Do you have any general comments related to this
label, its use, application or characteristics?
_________________________________________________
_________________________________________________
_________________________________________________
/////////////////////////////////////////////////////////////////
IV. SHELF NUMBER LABELS (e.g., Call Number)
Please describe label stock in use for books. Duplicate this section and
answer separately if your library uses different stock for other formats
(e.g. slides, audio cassettes).
A. Indicate the type of label currently used for shelf number
labeling.
1. Construction (Check one)
O Heat-activated
O Pressure-sensitive
O Foil-backed, heat-activated
O Foil-backed, pressure-sensitive
2. Configuration
a. Number of labels per physical item
O One, for external placement on spine or front cover
O Two, for internal and external placement
O Other _________________________________________
b. Size of labels:
Width in inches ______ Length in inches ______
3. Content (Check all that apply)
O Full class and cutter number
O Accession number (fixed location scheme)
O Other _________________________________________
B. What is the name of this product? [be as specific as
possible, including vendor catalog number if possible]
_____________________________________________________
C. Material composition
[if known or described in vendor catalog] (Check one)
1. Face stock:
O Paper O Polyester O Polypropylene
O Other _________________________________________
2. Adhesive:
O Rubber-based O Acrylic
O Other _________________________________________
D. Printing
1. Method of printing (Check all that apply)
O Preprinted
O Generated by the local system
O Printed in-house (batched)
O Printed in-house (on demand)
2. Type of printer (Check one)
O Impact printer or typewriter O Ink Jet
O Dot matrix O Laser O Thermal transfer
O Other _________________________________________
(Indicate brand & model of printer if printed in-house)
3. Format (Check one)
O Roll O Sheet
O Other _________________________________________
4. Networking
Are labels batch-produced to a shared printer?
O Yes O No
5. Interface (Check all that apply)
O No interface
O From ILS item-level record
__________________________________________________
(Indicate name of ILS)
O From in-house system
O From OCLC/RLIN
O Other __________________________________________
E. Substrates (surface applied to).
1. On what types of library materials/surfaces are the
labels placed? (Check all that apply)
O Book covers (e.g., paper, cloth, leather)
O Inside of book covers (e.g., on endpaper)
O Textual pages (e.g., titles pages)
O Audio/video cassettes or other plastic containers
O Boxboard (e.g., phase boxes, manuscript boxes)
O Film canisters or other metal containers
O Vinyl binders
O Other _________________________________________
2. Are materials pre-sorted in any way based on material
type?
O Yes O No
3a. Is a different type of label stock used for certain
materials?
O Yes O No
3b. If so, please describe the label stock and type of
material for which it is used
_________________________________________________
F. Application. What equipment/device is used to affix the
call number label? (Check all that apply)
O Tacking iron/hot plate to heat
O Bone folder or squeegee to rub down
O Overlay/label protector
_____________________________________________________
(Indicate product name/vendor)
O Nothing
O Other _____________________________________________
G. Security. Have you experienced any adhesive failure using
this label stock?
O Yes, failures on all surfaces O No
O Yes, failures on some surfaces
If yes, please explain ______________________________
_____________________________________________________
H. Preservation. Have you experienced any degradation or
damage to the item on which the label was placed?
O Yes O No
If yes, please explain ______________________________
_____________________________________________________
I. Staffing (Mark all that apply. Place a "P" in the space
to the left to indicate that the unit/staff has primary
responsibility and a "S" to indicate secondary
responsibility.)
1a. Which library unit in your institution has
responsibility for the generation or procurement of
shelf number labels?
____ Cataloging ____ Preservation ____ Serials
____ Acquisitions ____ Circulation
____ Administration
____ Other ______________________________________
1b. What level of staff prints labels?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ______________________________________
2a. Which library unit in your institution has
responsibility for the application of shelf number
labels to items?
____ Cataloging ____ Preservation ____ Serials
____ Circulation
____ Other_______________________________________
2b. What level of staff affix the shelf number labels?
____ Librarians ____ Technicians/support staff
____ Students
____ Other ______________________________________
J. Are you willing to send label stock samples to include in
LC testing?
O Yes O No
If yes, don't send any stock at this time. You will be
contacted by Michele Youket, LC Preservation Directorate
if your stock is needed. She will determine how many
types of labels are represented in the survey responses
and select libraries to participate as needed.
K. Level of satisfaction.
1. How long has your library been using this label stock?
O < 1 year O 1-2 years O 3-5 years O> 5 years
2. Overall, how satisfied are you with this label stock?
O very satisfied O satisfied O no opinion
O dissatisfied O very dissatisfied
3. Do you have any general comments related to this
label, its use, application or characteristics?
_________________________________________________
_________________________________________________
_________________________________________________
___ Please send two copies of Sue Allen's "American Book Covers 1830-1900"
to the following address: