Request for proposals--IMLS Connecting to Collections grants

Request for Proposals
Training Workshops for Colorado's IMLS Connecting to Collections
grant

Training workshops and conference sessions will be offered to
partner organizations based on survey results.

The trainer will create and present two or three one-day identical
workshops offered in different areas of the state. One condensed
studio version will also be filmed and put online to address the
most urgent collections needs as identified by the online survey and
site visit results.

The day-long workshop should include all of the topics listed below:

    Curatorial decision-making
    Collection policy development
    The ethics of de-accessioning
    Dealing with your local communities
    Low-cost/no-cost climate control improvements

We anticipate that these workshops will be presented in conjunction
with professional conferences in different regions of the state for
the museum, archive, and library communities with 20-35 attendees at
each.

At least 60 library, archive, museum staff and volunteers will
attend workshops conducted by conservators and/or other specialists.
These workshops will equip staff and volunteers to return to their
community with the knowledge to begin detailed assessments of their
collections, create policies, and implement preventive conservation
measures.

Additionally, at least 100 staff and volunteers will access the
online streaming video presentations of the workshops, participate
in the blog and/or wiki and use one of the online training modules.

Target Audience: Museum, archive and library professionals (both
paid and unpaid) throughout Colorado

Required Deliverables:

    Curriculum outline and course material/resources that will
    detail and document the workshop. Workshop materials will be
    posted online

    Evaluations that will establish trainee mastery of the materials
    presented will be incorporated at the end of the training
    program. Questions included in the final test will not offer
    feedback, other than correct or incorrect

    An Electronic Reference Library will be integrated into the
    training program, so that workshop attendees will have access to
    sample documents

Assumptions and Agreements The project must be completed between
March 30, 2010 - June 15, 2010
A preliminary budget for this project has been approved. Vendor bids
may not exceed $4,000

Project Coordinator and Grant Administrator will enter into an
agreement with vendor on behalf of the Colorado Connecting to
Collections grant. We will provide appropriate support documentation
for the successful completion of the project, which may include
access to the online surveys and site visit reports.

There will be no significant changes to the task/job/policy data
during the project. At the conclusion of the project, all materials
developed by the project team will become the exclusive property of
the Colorado Connecting to Collections consortium. In addition, any
and all work sheets and other working documentation will also become
the property of Colorado Connecting to Collections consortium.

Billing for services and products completed will be submitted at the
end of each workshop. All travel, lodging, meals, postage, shipping,
communications, et cetera, will be included in the total preliminary
budget.

Required Proposal Format

The proposal must contain a (1) Technical section and (2) a
Time-Cost section

Technical Proposal: In the Technical section, the vendor should
include time-lines, projected required personnel, and schedules for
completing the project.

Time-Cost: In the Time-Cost section, the vendor must detail the time
and costs that will be required to complete the project.

Additional Documentation (optional but recommended):

    Vendors must include a short demo or direct us to an internet
    site which demonstrates their production capabilities.

    Request for References (optional)

Submission Deadline: February 20, 2010

Submit Proposal To:

    Leigh A. Grinstead
    Digital and Preservation Services
    BCR (Bibliographical Center for Research)
    lgrinste<-at->bcr<.>org

For Additional Information or clarification, contact Leigh A.
Grinstead <lgrinste<-at->bcr<.>org>

Karen Jones, Collections Conservator
Jefferson County Public Library
10200 W. 20th Ave.
Lakewood, CO  80215
303-275-2214
Fax: 303-275-2225


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                  Conservation DistList Instance 23:29
                Distributed: Thursday, February 11, 2010
                       Message Id: cdl-23-29-018
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