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Subject: Doris Duke Foundation for Islamic Art

Doris Duke Foundation for Islamic Art

From: Molly Lambert <lambert<-a>
Date: Wednesday, October 5, 2005
Historic Property Manager
Doris Duke Foundation for Islamic Art (Shangri La)
Honolulu, Hawai'i

FLSA: Exempt
Reports to:  Executive Director
Positions Directly Supervised:  Maintenance Supervisor, Grounds
Supervisor, 5 laborers

Job Summary: The Historic Property Manager has primary
responsibility for the preservation, care, maintenance and operation
of a 4.9 acre historic site, Shangri La, located in Honolulu,
Hawaii.  The former estate of heiress and philanthropist Doris Duke
(1912 1993), the property includes three historic buildings (built
1936   1938) designed by architect Marion Sims Wyeth, landscape and
gardens, water features, infrastructure and equipment.  The Historic
Property Manager is responsible for day to day site management;
preventive maintenance and repair of all of the buildings, grounds
and infrastructure; overseeing rehabilitation; and the budgetary
execution of both operating expenses and capital expenditures.

The Historic Property Manager reports to the Executive Director of
Shangri La, along with three other managers including the Curator,
Collections Manager, and Security Manager.  Together they form the
core staff team responsible for developing the long term
preservation and public program plans for Shangri La, which first
opened to the public in late 2002.  Staff work together as a
mutually supportive, collaborative and innovative problem solving
team. In addition, the Historic Property Manager works with a
preservation architect, architectural conservator, construction
manager and other contractors.

The Historic Property Manager is responsible for overseeing the
development of a master preservation plan; planning, scheduling and
overseeing the execution of rehabilitation projects; and overseeing
routine care, maintenance and repairs to the Property's physical
assets.  As such, this person will need to be skilled and
knowledgeable in current standards in the field and in the physical
workings of the plant including, but not limited to, the following:
architectural design, construction, systems and sub systems and
related trades involved with maintenance of historic properties and
equipment including mechanical, electrical, plumbing, carpentry,
masonry, painting, roofing; the design, construction and maintenance
of aspects of  landscaping and horticultural assets; and utilities.
The Historic Property Manager must be prepared to participate
wherever needed, performing various tasks and using a hands on

The Historic Property Manager is responsible for the hiring,
managing and evaluating internal and external labor.  This
individual must be capable of exercising strong leadership and
personnel management skills to build a cohesive working team;
identify staff development and training needs; and ensure the
efficient use of materials and economic resources.

This individual is responsible for preparing and managing an
effective budget; performing in a responsible fiduciary manner;
maintaining records of the ongoing properties operations and capital
improvements; and administering the workplace safety program
including training and recordkeeping.

The Historic Property Manager is responsible for identifying and
evaluating conditions; developing and implementing standard
operating procedures; and developing and implementing a maintenance
management program which provides for scheduling, tracking and
reporting of all maintenance procedures.

Essential Job Functions (including, but not limited to):

    *   Oversee the development of a master preservation plan for
        the property; working with the Executive Director, other
        staff and consultants;

    *   Develop and monitor an annual business plan including goals,
        strategies and objectives;

    *   Develop and monitor an annual budget for operations and
        capital improvements;

    *   Build and maintain morale and a cooperative team that
        supports the goals of the Foundation;

    *   Complete biannual performance reviews of the department's
        employees, providing feedback and constructive criticism to
        help employees identify opportunities for growth and

    *   Evaluate the efficiency and effectiveness of the department
        and make recommendations to increase skill and productivity;

    *   Develop and maintain an inventory of all external physical
        assets and their related internal sub systems that require
        maintenance on a periodic basis;

    *   Develop and implement planning and scheduling program for
        maintenance procedures and capital projects;

    *   Develop and implement written Standard Operating Processes
    and Procedures;

    *   Work with Supervisors to develop work plans and schedules
        for department employees;

    *   Develop, create and direct special project work by contract
        personnel, including solicitation of proposals (RFPs),
        inspection of work and acceptance upon completion;

    *   Work with other managers to update and implement disaster
        preparedness and response plan.

    *   Serve on Program Planning Team to develop an
        interdisciplinary plan for the interpretation of the site
        and collections and to promote the study and understanding
        of Islamic arts and cultures.

Qualifications Required (i.e. Skills, Education, and Assistance)

    *   Master's degree in Historic Preservation or related field or
        equivalent experience;

    *   5 years experience in historic properties management;

    *   5 years experience in supervision and management of
        employees and independent contractors;

    *   Working knowledge of historic preservation including working
        experience with Secretary of the Interior's Standards for
        Rehabilitation of Historic Structures with Cultural

    *   Excellent project management skills;

    *   Experience with and working knowledge of the building
        trades, i.e. carpenter, mechanical/electrical/plumbing and a
        willingness and capability of learning new skills and

    *   Excellent communication skills, both verbal and written;

    *   Ability to read building plans, blueprints and schematics;

    *   Good computer skills in MS Word, Excel, databases and
        project management software;

    *   Ability to recognize and enforce current standards of
        safety, security and craftsmanship;

    *   Flexibility, adaptability and a sense of humor.

Salary and Benefits: Full time, non exempt; Salary competitive;
excellent benefits

For more information on Shangri La, see

To apply, send a resume, three references and contact information

    Jennifer Citarella
    Human Resources Assistant
    Doris Duke Business Office
    80 Route 206 South
    Hillsborough NJ 08844 4102
    jcitarella<-a t->ddcf< . >org

                  Conservation DistList Instance 19:19
                 Distributed: Friday, October 14, 2005
                       Message Id: cdl-19-19-008
Received on Wednesday, 5 October, 2005

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