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Subject: Workshops on disasters

Workshops on disasters

From: Kris Kern <kernk>
Date: Wednesday, July 28, 2004
From Vulnerable to Vigilant!
A comprehensive preservation program sponsored by the
Portland Area Library System (PORTALS) Disaster and Recovery Group

This program is designed to prepare library staff in disaster
planning and preservation through a series of workshops that
addresses assessment, planning, and recovery of materials and
services to ensure institutions are prepared for the unexpected.
Content is sequential, moving from foundational knowledge to
hands-on practice to a culminating capstone workshop. While
individuals may register for single workshops, completing the entire
series is recommended. Sending more than one person from an
institution is also encouraged so participants may reinforce each
other in sharing content with colleagues and implementing learnings
in their home settings.

Foundational knowledge:
US Bank Room, Central Library
Multnomah County Library
801 SW 10th Avenue
Portland, OR 97205
Friday, October 8, 2004
8:30 am Registration and Coffee
9:15 am-4:30 PM Workshop

    Disaster Mitigation for Cultural Collections: Risk Assessment
    and Crisis Communication

    In this Conservation Center for Art and Historic Facts (CCAHA)
    workshop, participants will learn how to conduct a vulnerability
    analysis and risk assessment to evaluate the types of
    emergencies that might affect their institution and its
    collections. This evaluation will help institutions develop
    effective strategies to minimize the likelihood of a disaster. A
    crisis communications expert will address public relations
    strategies for emergency situations. The workshop is intended
    for staff who are involved in collections care activities or
    have responsibility for the safety of collections including
    librarians, archivists, curators, collections managers, stewards
    of historic house museums, site and facility managers and
    security and safety staff.

    Registration Fee:
        $80 for PORTALS and OCLC Members, $90 for Nonmembers

    To register, please visit at <URL:> or

        CCAHA Preservation Services Office
        ccaha [at] ccaha__org

    Registrations must be postmarked by September 20, 2004.


        Julie Page is the Head of the Preservation Department for
        the University of California, San Diego Libraries. Julie is
        coordinator for the statewide California Preservation
        Program and SILDRN (San Diego/Imperial County Libraries
        Disaster Response Network). She is a trainer for the
        American Institute for Conservation of Historic and Artistic
        Works (AIC) NEH-funded Emergency Response for Cultural
        Institutions program and has presented workshops for the
        American Library Association (ALA), Special Libraries
        Association, California Libraries Association, International
        Foundation for Cultural Property Protection, and the
        Heritage Emergency National Task Force.

        Michael Smith, Ph.D., Associate Professor of Communication,
        La Salle University, teaches undergraduate and graduate
        courses in public relations, organizational communication,
        and conflict. He is the Director of LaSalle's Professional
        Communication graduate program in Philadelphia and Prague,
        Czech Republic.

        Notes: Lunch is not provided - there are many local
        restaurants. Refunds will be given until two weeks prior to
        the workshop date. If you are a person who has special
        needs, CCAHA must be notified three weeks ahead of the


        Portland Area Library System (PORTALS) is a multi-type
        library consortium committed to meeting the research and
        educational needs of people in the greater Portland area
        through cooperative and creative access to information
        resources and services.

        OCLC Western Service Center, Digital and Preservation
        Services Program,

Hands-on practice
Emergency Preparedness, Response, and Recovery
Branford P. Millar Library, Room 160
Portland State University
951 SW Hall
Portland, OR 97201
Thursday and Friday, December 2-3, 2004

    Libraries, archives, and museums must be prepared to protect
    staff, users, collections, and facilities in the event of
    emergencies ranging from minor crises to community-wide
    disasters. This two-day workshop helps participants prepare for
    and limit various types of damage through risk assessment,
    disaster planning, and recovery procedures. Several disaster
    plans are provided as models, and each institution creates a
    framework for its own plan. Day One focuses on identifying
    hazards and developing the disaster plan, and is intended for
    the current or potential disaster team leaders. Day Two
    addresses response and recovery, including hands-on salvage

    Because it is important that several members of a staff be
    familiar with these techniques, the second day is open to two
    additional staff members of an institution at no extra charge.

    Topics include risk assessment and management, disaster
    planning, elements and development of a written plan, area
    resources for emergency management and response, disaster
    response, activities during and after a disaster, and salvage
    techniques for library and archival materials.

Registration: Please see below.


    Shelby Sanett is Director of Special Projects, Amigos Library
    Services, Dallas, Texas, which includes the Amigos Imaging and
    Preservation Service (IPS), a nonprofit, grant-funded service
    providing preservation information, support, and training to
    librarians and archivists in the Southwestern U.S., primarily
    Arizona, Arkansas, New Mexico, Oklahoma, and Texas. IPS provides
    information, disaster planning and recovery assistance,
    training, and site surveys; develops state and local cooperative
    networks; and serves as an advocate for preservation regionally
    and nationally.

    Shelby also coordinates the University of Houston Law Library
    Book Replacement Project, which seeks to replace over 175,000
    books and 22,000 Texas Supreme Court records and briefs lost to
    Tropical Storm Allison in 2002. Shelby serves as coordinator for
    the State of Texas Alliance for Response Taskforce (START).
    START is a statewide initiative bringing together cultural
    heritage leaders, first responders to disasters and emergency
    management professionals to improve disaster preparedness and
    response planning.

    Shelby is a preservation policy investigator on the
    International Research on Permanent Authentic Records in
    Electronic Systems (InterPARES) Project, a 5-year international
    collaborative project to develop strategies and processes for
    the long-term preservation of authentic electronic records.
    Shelby has made numerous presentations at regional, state, and
    national library and archive conferences and library schools.
    She has published recent articles on the preservation of
    electronic records, and presented talks on her research at
    conferences in the United States and Europe. Shelby holds an
    MLIS degree from the University of California at Los Angeles
    (UCLA) and an MBA from the University of Phoenix.

Care and Handling of Collection Materials
Branford P. Millar Library, Room 160
Portland State University
951 SW Hall
Portland OR 97201
Monday, December 6, 2004

    Libraries, archives and museums take in a wide variety of media,
    including books and papers. The diversity that forms library
    collections requires staff to have knowledge of factors
    affecting collection longevity, causes of deterioration, and the
    unique requirements that affect handling and care. In addition
    to books and papers, this workshop provides this information for
    photographs, negatives, film, microfilm, and magnetic media. The
    use of poor quality storage and repair supplies can cause
    irreparable damage to collection materials, thus threatening the
    safety of the materials they are intended to protect. This
    workshop includes a discussion about factors related to making
    sound preservation decisions in selecting supplies.

Registration: Please see below.

    Speaker: Shelby Sanett

    These workshops are supported by a grant from the National
    Endowment for the Humanities. Any views, findings, conclusions,
    or recommendations expressed in this (publication) (program)
    (exhibition) (web site) do not necessarily reflect those of the
    National Endowment for the Humanities.

Culminating capstone: Exercising Your Plan Train the Trainer
March 2005:
Please check back shortly for exact date, and location.

    Do you have an emergency response plan for your institution? Is
    it reviewed and updated at least annually? Is your staff trained
    in what to do to implement the plan? Do you test and "exercise"
    your procedures to improve operational readiness and to assure
    the best possible response? If your institution can't answer
    "yes" to all of these questions, then there are steps that still
    need to be taken in your disaster preparedness planning. In the
    Exercising Your Plan capstone workshop, participants will review
    disaster preparedness and response procedures, learn techniques
    for keeping disaster plans up-to-date and responsive, and
    observe and practice tabletop exercises by role playing key
    individuals in a disaster response team who are responding to
    various scenarios. These fun simulations are an excellent way

    *   Reveal planning weaknesses and resource gaps;
    *   Improve coordination;
    *   Clarify roles and responsibilities;
    *   Improve individual performance and confidence; and
    *   Build the emergency management team in your home

    Registration: Please see below.

    Speaker: Julie Page

Registration Form

Please print, complete, and mail this form with check payable to

    Sheila Afnan-Manns, Director
    PORTALS, PSU/Millar Library
    PO Box 1151
    Portland OR 97207-1151

I would like to register for the following workshop(s)--circle those
that apply:

    PORTALS Member

Disaster Mitigation for Cultural Collections: Risk Assessment and
Crisis Communication: October 8, 2004
Please register directly with CCAHA <URL:>.

Emergency Preparedness, Response, and Recovery: December 2-3, 2004

PORTALS Member: $90.00
Non-Member:     $120.00
Student:        $60.00

Care and Handling of Collection Materials: December 6, 2004

PORTALS Member: $90.00
Non-Member:     $120.00
Student:        $60.00

Exercising Your Plan Train the Trainer: March 2004

PORTALS Member: $90.00
Non-Member:     $120.00
Student:        $60.00

Register for all 3 workshops and receive a $60 discount!

PORTALS Member: $210.00
Non-Member:     $300.00
Student:        $120.00

Job Title:
Address 1:
Address 2:
Fax: Email:

Total Amount Enclosed: $

For more information, please contact

    Sheila Afnan-Manns
    afnanman [at] pdx__edu

Sheila Afnan-Manns, MS, MLIS
Portland Area Library System (PORTALS)
PO Box 1151
Portland, OR 97207-1151
Fax: 503-725-4524

                  Conservation DistList Instance 18:10
                 Distributed: Thursday, August 5, 2004
                       Message Id: cdl-18-10-022
Received on Wednesday, 28 July, 2004

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