ALCTS Magnetic Media Institute

The Magnetic Media Challenge: Preservation of Audio Tape & Videotape
in Libraries and Archives The Queen Mary, Long Beach, California
April 29?30, 1994

The Institute will introduce the concepts and techniques of
preserving magnetic media. Expected attendees will be librarians,
archivists, and other custodians of collections containing audio tape
and videotape who are mindful of the need to preserve these media
either as archival materials or as items for access and use. The
Institute is a based upon one offered in May 1993 at Georgia State
University.

Goals and Objectives:  Participants will gain an understanding of the
history of audio and videotape recording technology; the physical
characteristics and life expectancy of magnetic tape; proper storage
and handling techniques; the challenges of recording aging tape for
preservation purposes; administrative and management issues;
balancing the need for preservation against access; the unique role
that magnetic tape serves as a source for scholarly and research
information. Breakout sessions will be interspersed throughout the
two-day Institute to foster further discussion and to provide a forum
for sharing information among participants.
Attendees will be notified of recommended readings in advance of the
Institute.

Location:  The program will be held on The Queen Mary. This
magnificent ocean liner made her maiden voyage in 1936 and is now
permanently berthed at 1126 Queen's Highway in Long Beach,
California, after 1001 trans-Atlantic crossings. The ship, which is
included on The National Register of Historic Places, offers several
restaurants ranging from formal to informal, shops, and tours.
The program will be held on The Queen Mary, located at Long Beach,
California.

Housing:  A block of rooms has been reserved at The Queen Mary. Rates
(for both king and twin) are $69 for inside, no view; $79 for a land
view; and $89 for a harbor view.Call the Queen Mary directly at
310-499-1655 before March 28.  Mention the "Magnetic Media Institute"
for the special institute room rate.

Fees:  $155 ALCTS members; $200 ALA personal members; $245 for
non-ALA members.  Fees include instructional materials, one lunch,
and breaks.

Registration:  To register by mail, fill out the attached
Registration Form, and include with payment or governmental purchase
order. Forms received by April 8, 1994 will be accepted for
registration on a first come basis. Register by phone or fax using
the numbers on the registration form. Registration will be limited to
125 persons. Cancellations will be accepted only until April 8, 1994
(subject to a $25 processing fee). ALCTS reserves the right to cancel
the institute if there is insufficient registration or for other
reasons. Neither ALA nor ALCTS is responsible for cancellation
charges assessed by airlines or travel agencies, or other losses
incurred due to cancellation of the institute.

Planning Committee:  Charlotte Brown, Archivist, UCLA; Mark Roosa,
Preservation Officer, Huntington Library; Sheryl J. Davis, Head of
Acquisitions/Serials Department, University of California; Pat Smith,
Head of Preservation Department, Ohio University; Martha
Hanson, Preservation Coordinator, Syracuse University; Lisa Fox, Private
Consultant, Atlanta, Ga.


Friday, April 29, 1994
8:30-9:00 a.m.    Registration and coffee
9:00-9:30 a.m.    Welcome--Karen L. Whittlesey, Deputy Director, ALCTS
                  Introduction--Mark Roosa, Preservation Officer,
                    Huntington Library
9:30-11:00 a.m.   The Lifecycle of Magnetic Media--Alan Lewis, NARA
11:00-11:20 a.m.  Break
11:20 a.m.-Noon   History of Magnetic Tape--Del Eilers, 3M
12:00-1:00 p.m.   Lunch (hosted)
1:00-1:30 p.m.    Sound Recording Restoration: From talkins to Top
                     Gun--Phil Murphy, Paramount Studios
1:30-3:00 p.m.    Physical and Chemical Make-up of Magnetic Media--
                     Del Eilers, 3M
3:00-3:15 p.m.    Break
3:15-4:00 p.m.    Breakout

Saturday, April 30, 1994
8:00-8:30 a.m.    Coffee
8:30-9:30 a.m.    Storage & Handling Recommendations for Libraries
                     and Archives--Fred Layn, AMPEX
9:30-10:45 a.m.   Storage, Handling, and Use Policies in
                     Practice--Les Waffen, NARA
10:45-11:00 a.m.  Break
11:00-Noon        Administration & Management Issues for Videotape
                     Collections--Alan Lewis, NARA
12:00-1:00 p.m.   Lunch on your own
1:00-1:30 p.m.    Oral History Programs--Dale Treleven, UCLA
1:30-2:30 p.m.    Breakout
2:30-3:15 p.m.    Panel Discussion, Mark Roosa, Moderator.  All
                    presenters for final thoughts, comments, reactions,
                    questions.
3:15-3:30 p.m.    Break
3:30-4:00 p.m.    Wrap-up; Future Trends; Future Actions

Registration Form    (4541)

Association for Library Collections & Technical Services The Magnetic
Media Challenge: Preservation of Audio Tape & Videotape in Libraries
and Archives April 29?30, 1994

You may register by phone, fax, E-mail, or mail.

    Mail: Complete this page and mail it with payment to:

        Magnetic Media Institute
        ALCTS/ALA
        50 East Huron Street
        Chicago, IL 60611.

    Fax: Complete this page and fax with payment information to
        312-280-3257.

    Phone: Call Yvonne A. McLean at 800-545-2433, extension 5032 to
        register.

    E-Mail: Send registration information to

        Yvonne A. McLean <u34261 [at] uicvm__uic__edu>
        (credit card or purchase order only).

Check, money order, governmental purchase order, or credit card charge
must accompany registration to reserve space at the institute.

Please reserve my space for the Magnetic Media Challenge:
Preservation of Audio Tape & Videotape in Libraries and Archives.
____ Check or Money Order (Payable in US funds to the American
Library Association)  ____ Governmental Purchase Order  ____ VISA
____ Master Card   ____  American Express Please charge my
registration fee as marked above to:

_________________________________________________________________________
Card Number                                              Expiration Date

_________________________________________________________________________
Signature (Signature required for all charges)

____  ALCTS personal member  $155
____  ALA personal member    $200
____  Non-ALA member         $245 (Staff members of organizational
members cannot be considered personal members.)

_________________________________________________________________________
Name (as it should appear on badge)

_________________________________________________________________________
Title

_________________________________________________________________________
Organization Name  (as it should appear on badge)

_________________________________________________________________________
Organization Address

_________________________________________________________________________
City                                  State               Zip

_________________________________________________________________________
Preferred mailing address

_________________________________________________________________________
City                                  State               Zip

_________________________________________________________________________
Telephone (Office)                       (Home)

_________________________________________________________________________
ALA Membership Number

_________________________________________________________________________
E-Mail Address

                                  ***
                  Conservation DistList Instance 7:64
                 Distributed: Wednesday, March 9, 1994
                        Message Id: cdl-7-64-017
                                  ***