University of Texas at Arlington Libraries

Disaster Preparedness Plan

1992

Name____________________________ Office copy ____ Home copy ____

UNIVERSITY OF TEXAS AT ARLINGTON

LIBRARIES

DISASTER PREPAREDNESS PLAN

CONTENTS

EMERGENCY TELEPHONE NUMBERS. . . . . . . . . . . . . . . . . 1.1

MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . 2.1
Purpose and scope . . . . . . . . . . . . . . . . . . . 2.1
Disaster Preparedness Committee . . . . . . . . . . . . 2.3
Disaster Response Action Team . . . . . . . . . . . . . 2.4
Emergency Purchasing Procedures . . . . . . . . . . . . 2.6
Copies and Distribution of the Plan . . . . . . . . . . 2.7
Readings. . . . . . . . . . . . . . . . . . . . . . . . 2.8

RECOVERY . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1
General Operations. . . . . . . . . . . . . . . . . . . 3.1
Sources of Supplies . . . . . . . . . . . . . . . . . . 3.6
Sources of Services . . . . . . . . . . . . . . . . . 3.11

SURVEY, PRIORITY MATERIALS AND FLOOR PLANS . . . . . . . . . 4.1
Central Library . . . . . . . . . . . . . . . . . . . . 4.2
basement . . . . . . . . . . . . . . . . . . . . . 4.2
first floor. . . . . . . . . . . . . . . . . . . . 4.4
second floor . . . . . . . . . . . . . . . . . . 4.14
third floor. . . . . . . . . . . . . . . . . . . 4.20
fourth floor . . . . . . . . . . . . . . . . . . 4.26
fifth floor. . . . . . . . . . . . . . . . . . . 4.29
sixth floor. . . . . . . . . . . . . . . . . . . 4.31
Architecture and Fine Arts Branch Library . . . . . . 4.35
Science and Engineering Branch Library. . . . . . . . 4.44

EMERGENCY TELEPHONE NUMBERS

UNIVERSITY POLICE DEPARTMENT ............ 3003

Administration ............ 3381

UNIVERSITY PHYSICAL PLANT ............ 3582

ARLINGTON FIRE, POLICE, AMBULANCE ............. 911

EMERGENCY SUPPLIES ON SITE

Kits containing plastic sheeting, scissors and tape to protect
books and equipment from water are available at several sites in
the libraries. They are packed in white plastic cylindrical
containers, with red tops and labeled "FOR WATER EMERGENCIES."

Preservation Department Special Collections

BCD/ACD (OCLC area) Architecture & Fine Arts

Central Reference Head's office Central Circulation

Current Periodicals Science and Technology

EMERGENCY CONTACTS

Names and telephone numbers of UTA library and other personnel to
contact in the event of an emergency.

[campus] [home]

Disaster Preparedness Committee

Julie Alexander ....... 4429 ........... 795-8203

Ruthie Brock ......... 4971 ........... 467-4702

Joan Martinek ......... 4978 ........... (none)

Shirley Rodnitzky ...... 4963 ........... 861-8199

Gerald Saxon ......... 3393 ........... 274-8018

Jim Wellvang, Chair .... 4432 ........... 274-7763

Acting Director of Libraries

Shirley Sheets ......... 4430 ........... 261-0124

Head, Architecture and Fine Arts Library

Robert Gamble ......... 4989 ........... 461-3848
or
Stephen Stoan ......... 4950 ........... 548-7849

Head, Science and Technology Library

Emerson Hilker ......... 4976 ........... 561-2358
or
Stephen Stoan .......... 4950 ........... 548-7849

UTA Safety Officer

Russell Grunewald ...... 2185 ........... 244-2340

MANAGEMENT

Purpose and scope

The purpose of this disaster preparedness and recovery plan is to
reduce the risk of material loss to the collections held by the
UTA Libraries due to a disaster such as fire or flood. It is
substantially concerned with the libraries' collections and their
associated paper-based records and concentrates on water-related
dangers because these are the most commonly encountered type of
disaster in libraries. It does not specifically address issues
of human safety, of major database (ie. NOTIS) recovery, or elec-
tronic equipment recovery.

It aims to accomplish this by establishing a well prepared
strategy for avoiding potential threats, for promptly responding
to situations immediately threatening the collections, and by
identifying resources and strategies for recovery.

The following priorities are recognized as governing the general
framework of decision making in the event of an impending or a
large scale disaster in the library or at the university.
Procedures within this plan are to be viewed in this context.

Priority 1 Human safety issues including evac-
uation of buildings

Priority 2 Collections and essential records
protection and recovery

Priority 3 Electronic equipment protection and
recovery

Priority 4 Fittings and furniture protection
and recovery

University policies and procedures relating to issues of human
safety in an emergency or disaster are contained in UTA Fiscal
Regulations and Procedures, Section 7, Emergency Procedures, a
copy of which is in the Library Administration office.

Library emergency, safety and evacuation procedures are contained
in the UTA Libraries Staff Handbook, which is available in the
central reserve collection. They are also located on the
Libraries' LAN, under the menu option STAFF HANDBOOK, file name
SAFETY.

Security of the NOTIS database is the responsibility of the
department of Administrative Information Services (formerly
Administrative Computing). They perform a complete NOTIS data and
systems backup every Friday evening. This tape is stored off
site. Incremental backups are done Monday through Thursday
evenings. Their Disaster Recovery Plan is reviewed updated
regularly.

MANAGEMENT

The management and implementation of this plan is the respon-
sibility of two groups: the Disaster Preparedness Committee,
which is concerned with implementing routine and on-going preven-
tive strategies; and the Disaster Response Action Team, which is
only called into play if there has been a major disaster. The
former is proactive; the latter, reactive.

Disaster Preparedness Committee (DPC)

Purpose and Goal

The goal of the Disaster Preparedness Committee is to mini-
mize the loss of, or damage to, library materials and essen-
tial records, in the event of a disaster, whether limited to
a few volumes or a more catastrophic event.

Responsibilities

In order to achieve this goal, the Disaster Preparedness
Committee is charged with the following responsibilities:

Review and up-dating of this plan. The entire
plan will be reviewed at least annually and will
include complete site surveys. The chair of the
committee has the responsibility for reviewing and
updating the emergency contacts and phone list at
least every three months and will issue revised
pages for the manual.

Recommending to the Director of the Libraries any
needed remedial actions in relation to the build-
ings and their infrastructures posing potential
threats to the collections.

Ensuring that in-house capabilities for small
scale recovery procedures and treatments are in
place in the conservation units of the Preserva-
tion Department and Special Collections.

Periodic consultation with the UTA Safety Officer
and the Arlington Fire Department (pre-fire plan)
to insure that needs are being represented.

Promoting disaster prevention awareness among
library staff.

Keeping up to date with and maintaining a collec-
tion of information on handling and recovery tech-
niques for all types of materials in the collec-
tions.

Members

The Disaster Preparedness Committee shall consist of three
standing members and three members appointed for two year
terms in accordance with the practice for other library
committees.

The standing members shall be the Assistant Director for
Collection Development, the Assistant Director for Special
Collections, and the Head of the Preservation Department as
chair.

Disaster Response Action Team (DRAT)

Purpose and Goal

The goal of the Disaster Response Action Team is to provide
the leadership and immediate action (including the commit-
ment of financial resources) required during a crisis situa-
tion so that losses to the collections are minimized and a
return to normal operations affected as soon as practicable.

Normal committee structure will need be abandoned during a
crisis. The DRAT chief (or designee) will need to make
quick decisions and work assignments in accordance with this
plan and the unique characteristics of the particular event.

Responsibilities

Responsibilities and actions will vary depending on the
nature and extent of the disaster. A general outline and
specific guidelines are included in the section on opera-
tions. The following questions are intended to serve as a
checklist of issues that may need to be addressed, depending
on the nature and extent of the situation.

1. Who should be notified first?

2. Who assesses the situation? Has the source of the
trouble been eliminated, eg. water turned off, fire
controlled, windows boarded?

3. If this is not a minor incident, who is notified next?

4. Where is the command post?

5. How are necessary staff and disaster team members and
volunteers notified? Where do they convene?

6. Who activates the plans for supplies, equipment and
services? Are consultants required?

7. Where are deliveries to be made?

8. How are things to be paid for?

9. Is the area safe to enter?

10. What will be done with damaged materials?

11. How will communication, both internal and external be
handled?

12. How is the activity being documented (including photo-
graphs) and who is responsible for writing it up.

Members

The Director of the Libraries shall be the Chief of the
Disaster Response Action Team. The Associate Director will
be the designated alternate.

Other members shall be the Disaster Preparedness Committee
as well as other people the Chief designates as appropriate
to the nature and extent of the specific disaster. These
may be the University Safety Officer, other staff of the
libraries, a disaster recovery firm, consultants, etc.

Emergency Purchasing Procedures

The State Purchasing and General Services Commission has delegat-
ed to the chief executive officers of all State agencies the
authority to make their own emergency purchases under the specif-
ic authority of Section 3.07 of Article 601b, V.T.C.S. and
Commission Rule 1 TAC 113.10.

These procedures are contained in the SP&GSC Handbook, (Purchases
6/1/88, pages 5-51 and 5-52). Items or services "so badly needed
that the agency will suffer financial loss or operational damage
if not secured immediately" are within the scope of emergency
purchasing. The Director or Associate Director of Libraries
needs to make this determination to the UTA Director of Purchas-
ing. The bid process is to be used "whenever possible," though
with the need to purchase disaster recovery services, time and
the need for immediate availability of the service may indicate
that the bid process is not possible.

Copies and Distribution of the Plan

Each member of the DPC office plus home copies 12

Director of Libraries " " " " 2

Heads of Branch Libraries " " " " 4

AD Administration home copy 1

AD Public Services home copy 1

UTA Safety Officer office copy 1

AHE Office office copy 1

form for distribution of revisions

date

MEMO TO: abc

FROM: Disaster Preparedness Committee

RE: Disaster Plan Revision

In order to update your copy/copies of the
UTA Library's Disaster Preparedness Plan
please discard the following pages.

Replace the discarded pages with the follow-
ing attached pages.
SOURCES FOR FURTHER INFORMATION
Readings

Barton, John.
An Ounce of Prevention: A Handbook on Disaster Planning for
Archives, Libraries and Record Centers. Toronto: Toronto
Area Archivists Group Education Foundation, 1985.
Z 697.6 .O86 1985

Bohem, Hilda.
Disaster Prevention and Disaster Preparedness. Berkeley:
University of California Press, 1978. Z 701.B67 1978

Burgess, Dean.
"The Library Has Blown Up." Library Journal (Oct. 1, 1989).
(Photocopy in Reserve)

Electronics and Magnetic Media Recovery. Fort Worth: BMS Cat,
1990. (Photocopy in Reserve.)

Lundquist, Eric.
Salvage of Water Damaged Books, Documents, Micrographics and
Magnetic Media. San Francisco: Document Reprocessors, 1986.
PD Z 701.L86 1986

Morris, John H., ed.
Managing the Library Fire Risk. 2nd. ed. Berkeley: Univer-
sity of California Press, 1979. STL TH 9445.L5 M67 1979

Morris, John
The Library Disaster Preparedness Handbook. Chicago:
American Library Association, 1986. Z 679.6 .M67 1986

Murray, Toby.
Basic Guidelines for Disaster Planning in Oklahoma. 1990.
(Photocopy in Reserve)

Nyberg, Sandra.
"The Invasion of the Giant Spore." Atlanta: SOLINET, 1987.
(Photocopy in Reserve)

Waters, Peter.
Procedures for Salvage of Water-Damaged Library Material.
2nd. ed. Washington: Library of Congress, 1979. SDOC LC
1.2:Sa3

Young, Richard F.
Library and Archival Disaster Preparedness and Recovery.
[videorecording]. Oakton, Va.: Biblio-Prep, 1986.
PD Z 701.Y68 1986
RECOVERY

General Operations

Recovery operations are likely to be based on a mix of commercial
services, university services and in-house capabilities. The
following section is intended to provide guidance for the quick
decisions that must be made by the Disaster Recovery Action Team.

Whether the disaster is large or small, the following steps are
required for an effective recovery operation.

Assess the damage

How much damage has occurred? What kind of damage is
it (fire, smoke, soot, clean water, dirty water, heat,
humidity)? How much of the building is affected? What
is the nature and extent of damage to the collections?
Are the damaged items easily replaced, or are they
irreplaceable? Can they be salvaged by the in-house
recovery team, or will outside help be required?
Photographs should be taken to document the damage.

Stabilize the environment

The environment must be stabilized to prevent the
growth of mold. Mold can develop within 48-72 hours in
an environment where the temperature is over 75 degrees
and the relative humidity is over 60%. Aim to bring
the temperature to 65 degrees and the RH to 50%. Air
should be circulated.

Activate the in-house disaster recovery team or commer-
cial service

A clear plan of action and priorities must be estab-
lished by the team leader. Disaster and recovery areas
should not be accessible to the public.

Restore the area

After the damaged items have been removed and the
environment has been stabilized, the area must be
thoroughly cleaned. Walls, floors, ceilings, and all
furniture and equipment must be scrubbed with soap and
water (or other appropriate cleaners) and a fungicide.
Carpeting, and especially the padding under it, should
be carefully examined, as mold can develop quickly.
Removal of smoke odor and fogging with fungicides or
insecticides should be performed only by professionals.

Commercial Services

Blast freezing and freeze drying services are recognized as our
most effective recovery technique for wet books and paper re-
cords. These services are available in the Metroplex and should
be considered as the option of first choice for unique, irre-
placeable or otherwise valuable materials. This applies to a
full range of conditions--from one volume to thousands of
volumes; from completely soaked to damp material, when there is
not enough time to sort the wet from the damp; as well as coated
paper.

Recovery by this means is estimated to cost $5.00 - $10.00 per
volume, which in most cases will be less than replacement. [For
example: 10 boxes (200 volumes) of wet periodicals just back from
the bindery could be freeze dried for about $1500.00. Replace-
ment at $50.00 per volume would come to $10,000.00.]

Commercial firms can re-wash and dry wet microfilm. The cost is
estimated to be between $5.00 and $10.00 per roll of microfilm,
which in most cases will be less than purchasing replacement
films, though time and personnel costs for packing and labeling
before shipment need be considered. (See subsequent section on
packing microfilm.)

In-house Capabilities

In-house capabilities for recovery, such as cleaning and airdry-
ing, are limited to fairly small scale events--one to 500
volumes--though are an essential element in the libraries
disaster limitation efforts. In-house capabilities are also seen
as complementing commercial services, eg. packing for freeze
drying.

Wet material from either branch library would need be brought to
the central library. Tables and drying space could be made
available in the Preservation Department, the basement area in
front of the elevators or, if more space was required, the sixth
floor parlor or foyer.

The following sections describe basic guidelines and procedures
for handling, packing and airdrying wet books, paper and other
materials found in the collections.

GUIDELINES FOR PACKING AND IN-HOUSE RECOVERY

Be extremely careful when handling wet materials. All of them
are very fragile, including their paper boxes. If boxes have
disintegrated replace them with new containers. Fill cartons and
crates only three-quarters full. Keep identification labels with
objects. Do not mark wet paper, but picture frames and reels can
be marked with a grease pencil. To avoid further damage, do not
stack materials in piles or on the floor.

Paper

* Single sheets of paper: Do not try to separate but
interleave the folders every 2 inches with freezer
paper.

* Watercolors, maps, and manuscripts with soluble media:
Do not blot the surface. Quickly freeze.

* Coated papers: Keep wet by packing in boxes lined with
garbage bags, then freeze.

* Framed prints and drawings: If time and space permit,
unframe and pack as for single sheets.

* Maps, plans and oversize prints: Sponge standing water
out of map drawers. Remove the drawers from the cabi-
net and freeze them stacked up with 1" x 2" strips of
wood between each drawer.

Books

Do not open or close wet books or remove wet book covers.
If the water is dirty, closed books may be washed before
freezing, but time and facilities may limit this treatment.
If time permits wash the books in tubs of cold running water
and dab away (do not rub) mud with a sponge.

Lay a sheet of freezer paper around the cover and pack spine
down in a milk crate or cardboard box.

Leather, parchment and vellum bindings are an immediate
priority because they distort and disintegrate in water.

Books with coated papers should be kept wet by packing
inside boxes lined with garbage bags, then frozen.

Microfilm in rolls

Do not remove the film from their boxes. Hold cardboard
boxes and their labels together with rubber bands. Fill
boxes with water, then stack five boxes of film into a block
and wrap with plastic. Pack the blocks into a heavy card-
board box lined with garbage bags. Ship to a film processor
for rewashing and drying.

Microfiche

Pack, freeze and make arrangements to air dry. Mechanical
reprocessing is not possible as with rolled microfilm. Air
drying is labor intensive and probably not cost effective
for fiche that can be commercially replaced.

Photographic materials

Salvage without delay these historic photographs:

* Wet collodion photographs (ambrotypes, tintypes,
pannotypes and wet collodion glass plate negatives).
Salvage first and air dry immediately. Both immersion
and freezing will destroy the emulsion. Dry on blot-
ters, emulsion side up. Recovery rate may not be very
high.

* Daguerrotypes. Salvage and air dry, on blotters,
emulsion side up. Recovery rate may not be very high.

* Nitrate film. Freeze immediately and make arrangements
to freeze dry. Emulsions are water soluble and could
be lost.

Other photographs, prints and negatives should be kept wet
in containers of fresh cold water until they are either air
dried of frozen. If allowed to partially dry they will
stick together. Pack inside plastic garbage pails or gar-
bage bags inside of cardboard boxes. Keep to a minimum the
amount of immersion time. Salvage color photographs first,
then prints, then black and white negatives and transparen-
cies. Air drying is done on blotters, paper, or nylon
screen, emulsion side down.

Motion pictures: open the film can, fill it with water and
replace the lid. Pack into plastic pails or cardboard car-
tons lined with garbage bags. Ship to a film processor for
rewashing and drying.

Tapes (audio, video, computer)

Water is especially damaging to magnetic materials. The
longer they have been wet, the greater the damage will be.
Do not attempt to play any damaged tapes or disks as they
can damage the equipment on which they are being played.
Tapes should be removed from cassettes and washed in clean
or distilled water and then air-dried or dried with a lint
free cloth. Tape may be washed in a mild detergent if it is
very dirty.

Sound recordings

Vinyl disk sound recordings will probably not be damaged by
clean water, but water with particles in it may scratch a
disk. Disks should be washed with clean water and dried
with cheesecloth or a lint-free cloth. If dirt has been
deposited on the disks, they may be washed in a 10% solution
of Kodak Photo Flo in distilled water. Record jackets or
paper protective sleeves should be thoroughly dried like
other paper or discarded to prevent mold.

Paintings

Drain off excess water and take to safe area for profes-
sional assessment and drying. Transport horizontally if you
can. If not, carry the painting facing toward you, holding
the side of the frame with the palms of your hands. Larger
paintings should be carried by two people. The order of
removal and treatment should be: first, the most highly
valued; second, the least damaged; third, those slightly
damaged; and, fourth, those severely damaged.

Floppy Diskettes

If the diskettes are wet, pack them upright in containers of
cold distilled water. Make arrangements to air dry.

One possible in-house air drying procedure: The diskettes
should be removed from their sleeves and jackets. Cut the
edges of the jacket with non-magnetic (eg. aluminum) scis-
sors and remove the diskette with gloved hands. Wash in
several baths of distilled water, and dry with lint free
towels. When the crisis is over, insert the diskette into a
new jacket (cannibalized from a new diskette) and copy with
a disk drive.

Sources of Supplies

This section identifies supplies and small equipment which might
be needed for protecting collections and/or in recovery efforts.
It identifies sources for their quick rental or purchase. The
emphasis is on sources of acquisition rather than establishing
stockpiles of the wide range of items that might be required.

Alcohol

Alcohol is used to remove mold from the covers of books, as it
not only kills the spores, but also wets down any powdery sub-
stances, so that these may be wiped off without spores flying
into the air to contaminate other materials. Denatured or
isopropyl alcohols are the least toxic and most readily avail-
able. Clean rags may be dampened with it and wiped carefully
over book covers.

Alcohol will dissolve some dyes, and may also affect library
buckram. Mold found in textblocks should be referred to the
Preservation Department. Some sources suggest the use of thymol
or orthophenylphenol in alcohol as a fungicide, but because there
are serious health questions about both chemicals, they should be
used only after careful review of the Materials Safety Data Sheet
for the specific product.

Sources: UTA Chemistry Lab

Van Waters
10889 Bekay
Dallas, Tx
214/340-7300

Chemical Sponges

Chemical sponges or industrial cleaning sponges may be used for
removal of soot, smoke and odors from books or other materials in
the collections. Absorene may be useful and is available from the
Preservation Department in small quantities. Small hand-size
sponges of natural latex are available for about $2.00 each
from:

Puma Chemical Co.
1601 109th Street
Grand Prairie, Texas 75050
214/988-3447
Contact: Maurice Puma

Dry Ice

Dry ice may be used as a temporary measure to refrigerate small
numbers of wet books, or to pack books being sent to be frozen or
freeze dried. Dry ice must be handled carefully, and not with
bare hands, as it can cause injury to unprotected skin.
Available from:

Dry Ice Sales Co.
3621 Byers Ave.
Arlington, Texas
817 738-9011

Generators

Generators or emergency power may be provided through the Univer-
sity Physical Plant Office.

BMS Cat is also able to provide them as part of a larger recovery
operation.

For rental:

U-Haul
2351 Division St.
Arlington, Tx
277-1157
Contact Person: John Hilzer - Tool & equipment manager

Milk Crates

Plastic milk crates are the best containers for transporting,
freezing, and freeze drying wet books (although some freeze
drying companies prefer that their customers use cardboard
boxes). They may be bought or borrowed when needed. BMS CAT
provides boxes when called to pack-out materials for freeze
drying.

Possible sources include:

Morning Star Foods
Dallas
214 360-4722
Contact: Ron Klink

Associated Milk Producers, Inc.
Southern Region Office
1600 E. Lamar Blvd.
Arlington, Texas 76011
461-2674

Cabell's Dairy Division Office
710 Exposition Avenue
Dallas
214/828-2300
Contact: John Jamison

Rehrig Pacific Co.
625 W. Mockingbird Lane
Dallas TX 75247
214 631 7943
(manufacturer of plastic milk crates. According to Toby
Murray they have assisted libraries in disasters)

Newsprint

Unprinted newsprint is useful in an air drying operation. It is
an inexpensive and absorbent material for covering drying tables
and for interleaving damp to moderately wet books.

When newsprint or any other material used to absorb water has
served its purpose, it must be removed from the drying area in
order to help reduce the amount of moisture in the room.

We have two roll holders on which a large roll of newsprint could
be mounted. On is in Special Collections and the other in the
Mail Room.

For a small amount of cut sheets contact
UTA Campus Printing Office: - ext. 3573

Nation Wide Paper Co.
8730 King George
Dallas
214 284-0923
Contact person: Charles Waller

Olmstead Kirk Paper
2420 Butler
Dallas Tx
214 637-2220
Contact person: Anthony William

Basically Boxes
2409 South Collins Ave.
Arlington, Texas
860-7113

U Haul and other moving/packing companies also sell it.

Plastic Sheeting

Plastic sheeting is used to protect bookshelves, card catalogs
and other fixtures from water leaks. It is available in several
thicknesses, but the range of 2 mils to 5 mils is most appropri-
ate for this purpose. Clear polyethylene is recommended over
black, because it allows one to see what is underneath.

An emergency supply should be available in the Preservation
Department and in the branch libraries for quick response.

K-Mart Stores
Frost King 3mil plastic sheeting

10' x 25' $7.00 roll
3' x 50' $5.00 roll

*****
Transilwrap Plastics
1118 Quaker
Dallas, Tx
214 630-1417
Plastic sheeting is available in rolls and in a variety of sizes
and thickness as well as clear polyester and clear polyethylene.
Sold in large lots of 1,000 lbs. or 16,000 sheet orders $250.00
min.
20 x 25 sheets 2 mil. $ .31.5 per sheet
" " " 3 mil. $ .43.5 " "
" " " 4 mil. $ .57 " "
" " " 5 mil. $ .69 " "

*****

Dallas Plastics
(retail distributor of transilwrap plastics)

Dallas, Tx
214 638-1767
Contact person: Jarry Alvery

Plastic sheeting on rolls is available in a variety of sizes and
thicknesses as well as clear polyester and clear polyethylene.

20 x 20 sheets 2mil. $ .52 per sheet
25 x 25 sheets 5mil. $1.14 per sheet

Safety Supplies:

See catalogs in Preservation Department.

UTA Safety Office (for advice on required safety supplies)
ext.2185

Lone Star Safety & Supply
2631 Freewood Drive
Dallas, Texas 75220
214 357-3807
or
1 800 527 9289
Fax 214 351-1747
Contact person - Tom Bosworth (UTA representative) or Cameron
Patz

Vallen Safety Supply Company
1545 Capital Drive
Suite 100
Carrollton, Tx 75006

Industrial Safety Limited
3300 South Jones Street
Fort Worth, TX 76110
924-7235 or 429-3003
Contact person - Evert Carter

General supplies

Arlington Hardware
1705 W. Park Row Drive.
Arlington, Tx
817 461-5803

Contact Person: Gary Farber - Manager

for example: flood lights, buckets, extension cords, sponges,
fans, plastic garbage cans, rubber gloves, scissors, tape, safety
helmets, water hoses, flash lights, hand trucks, first aid
kits,wet / dry vacuums, boxes, wheel barrows, batteries, brooms &
mops, etc.

L & D supply
5500 S. Cooper
Arlington Tx 76017
817 465-6362
(shipping, janitor, industrial supplies)

Sources of Services

There are many services, both commercial and not-for-profit, that
may be useful in disaster recovery efforts. The following have
been selected because of their local proximity, their specific
expertise, or the relevance of their service to our expected
needs. Information on other similar services is maintained by
the Preservation Department.

AIRDEX
Geosource Plaza
2700 Post Oak Blvd. /Suite 1770
P.O. Box 460088
Houston, TX 77056
(713) 963-8600

Contact Person: Don Hartsell or Jim Leavens

Services: Moisture Removal
moisture removal--floors, walls, furnishings, computers
dehumidification--control of relative humidity
removal of airborne contaminants--soot, asbestos, PVC's
air drying of materials

Airdex is a fire and water damage recovery service which has been
in business for four years, and employs around 30 people.
Although based in Houston, Airdex has "a high degree of
mobility," according to a company spokesman. The company has
responded to emergencies in Los Angeles, Detroit, and Florida,
and considers itself national in scope.

Airdex does not dry wet books, but specializes in drying out
buildings and their contents, including walls, floors, ceilings,
and furnishings. It also dealt with water damaged computers.
Other services include emergency environmental control, provision
of temporary heating or air conditioning, removal of soot from
air conditioning systems, and removal of airborne contaminants
such as asbestos and PVC's. Airdex's main customers are in
business and industry (hotels, power plants, hospitals, etc.),
but the company considers libraries and museums to be of special
interest.

ASSOCIATION FOR HIGHER EDUCATION OF NORTH TEXAS
17103 Preston Road
Suite 250, Lock Box 107
Dallas, TX 75248-1373
214/713-8170
214/713-8209 (fax)

Contact person: Kippy Jagoe Massey

The AHE Preservation Subcommittee, through the AHE office, may
be able to provide advice on specific problems, referrals, or
mustering volunteer support for recovery efforts.

BLACKMON MOORING STEAMATIC CATASTROPHE, INC. (BMS-CAT)
303 Arthur Street
Fort Worth, Texas 76107
(800) 433-2940 or (817) 926-5296
Contact Persons: Larry Wood

Services: Freeze Drying,
thermal vacuum drying
vacuum freeze drying
damage appraisal
document reproduction--microfilm, microfiche, photocopy, floppy
disk, soot and smoke odor removal
fumigation
corrosion control of electronic equipment
debris removal
controlled demolition
cleaning of interiors--ceilings, walls, floors
cleaning and restoration of furnishings--wood, porcelain fix-
tures, office machines
inventory of materials
boxing of materials
transportation of materials

BMS-CAT packed and freeze dried 50 boxes of damp/wet archival
documents for us in May, 1989. We should aim to file a disaster
plan with them and we may consider them a service of first
choice.

Blackmon Mooring Steamatic Catastrophe, Inc. (BMS-Cat) is a part
of Blackmon Mooring Steamatic, which has been in the cleaning and
restoration business since 1946, and specializes in dealing with
fire damage. According to a company brochure, Blackmon Mooring
Steamatic has over 500 employees, and there are 200 independent
Steamatic contractors in the U.S. and Canada; BMS-Cat can call on
these workers to provide the base for any large-scale restoration
project. Help for large jobs is also hired locally.

BMS-Cat provides a wide range of restoration services, including
vacuum and freeze drying of records materials, corrosion control
on electronic and office equipment, debris removal, cleaning and
deodorizing interiors, cleaning and restoring of furnishings,
soot and smoke odor removal, and restoration of heating and air
conditioning systems. Emphasis is placed on speed to enable the
affected organization to resume operations as quickly as possi-
ble. The company will inventory and box damaged library materi-
als, and can either transport them to their plant for treatment
or move their equipment to the disaster site. BMS-Cat's primary
drying method is thermal vacuum drying, which is used for the
majority of wet materials; freeze drying is done in a smaller
chamber and is mostly used on "extremely old or valuable docu-
ments."

Cleaning and restoration of fire-damaged documents can be handled
either on-site or at one of the company's plants. Soot is
removed with dry soot-absorbing sponges, and burnt edges can be
trimmed off. BMS-Cat offers document reproduction services as
well, which include photocopying, microfilming, microfiching, and
copying of floppy disks.

DOCUMENT REPROCESSORS
41 Sutter Street
Suite 1120
San Francisco, CA 94104
(800) 437-9464

Contact Person: Eric Lundquist

Services: Freeze Drying
freeze drying--vacuum freeze drying of books and files
freezer storage
inventory of materials--by arrangement
smoke odor removal--by arrangement
cleaning of materials--by arrangement
fumigation--by arrangement
rebinding--by arrangement
restoration of materials--by arrangement
reshelving--by arrangement
air drying of materials

Document Reprocessors is a freeze drying service which is based
in San Francisco, but has done work for organizations all over
the U.S., and also in Canada. The company has been in business
since 1979; its large mobile drying chambers have been in use
since 1982. They have been involved in a large number of library
and business drying projects of different scales, and claim a 98%
success rate at returning wet materials to readable condition.

Document Reprocessors is equipped to freeze dry books and docu-
ments either at its plant, or in one of seven mobile drying
chambers which are transported to the disaster site by truck,
train, plane, or ship. Three of these chambers are mounted on
trailer chassis and are self-contained, having their own power
sources built in (they may also be connected to local electric
power). They have a capacity of 640 cubic feet, which corre-
sponds roughly to 10,000 books or 13 million documents. The
drying cycle varies from seven to seventeen days, depending on
the moisture content of the materials being dried. Moisture
content of the books is tested with a gauge following freeze
drying. Two 8,000-book chambers are also available, as are two
500-book chambers which can be transported via 747 airliner.

Aside from freeze drying wet books and documents, the company
offers other on-site services for disaster recovery, some of
which are done in conjunction with other specialist firms and
suppliers of temporary personnel. These services include:
inventorying damaged materials, refrigeration, air drying of
books which are merely damp, smoke removal and cleaning, fumiga-
tion and sterilization, rebinding, restoration or replacement,
and reshelving of dried books.

EASTMAN KODAK COMPANY
Regional Business Office
5221 North O'Connor Road
Las Colinas
(214) 5069700
or
(800) 242-2424

Contact Person: Leon Hoffman (Las Colinas office)

Services: Film Salvage
advice and recommendations

Kodak will give advice on what to do with flood or fire - damaged
film. The Las Colinas office would have to send it to their labs
in Chicago for reprocessing. Reprocessing includes reboxing and
matching of labels when the original labels are available. Cost
of the service is not available.

FAIC CONSERVATION REFERRAL SYSTEM
1400 16 Street NW
Suite 340
Washington, DC 20036
(202) 232-6636
(202) 232-6630 FAX

Services: Referral to professional conservators;
single item or whole collection treatment of books and paper,
objects, paintings, photographic materials, wooden artifacts, and
textiles;
disaster planning and recovery
pest control
environmental analysis
exhibition design

The Foundation of the American Institute for the Conservation of
Historic and Artistic Works will provide free referrals to
professional conservation services across the country. Every
conservator in the Referral System is a member of the AIC.

ITA Inc.
2400 Gravel St.
Fort Worth, TX 76118
817/589-7080
817/595-4877 (fax)
Contact person: Linda Perry

ITA Inc. is a company supplying all types of archival microfilm
and photoduplication services. Their services include disaster
recovery of microforms, and they can produce microfilm, micro-
fiche, 16mm, 35mm, and 105mm films, diazo, silver duplications
etc. They are equipped to include CAR (computer assisted re-
trieval) and are capable of inhouse or onsite production.
(Source: Abbey Newsletter, Nov. 1991, p.120.)

LIBRARY OF CONGRESS, NATIONAL PRESERVATION PROGRAM OFFICE
Washington, DC 20540
(202) 287-1840
Contact Person: Merrilee Smith

Service: Consultants
disaster planning advice
disaster recovery advice

The Library of Congress preservation staff will provide advice
and assistance for both disaster planning and for the recovery of
water-damaged library materials. They may be reached Monday to
Friday from 8 a.m. to 6 p.m., but do not make on-site visits.

NORTHEAST DOCUMENT CONSERVATION CENTER
100 Brickstone Square
Andover, MA 01810-1428
(508)470-1010
(508)475-6021 fax

Contact Person: Karen Motylewski

Service: Regional Conservation Center
disaster planning advice
disaster recovery advice and assistance
restoration of photographic materials

NEDCC will provide emergency assistance over the telephone at no
charge, and may be reached day or night, seven days a week. In
the case of major disaster, a representative may be sent to
provide help on-site. The Center has a photographic conservator
on its staff who can deal with water-damaged prints and nega-
tives.

PERRY HUSTON AND ASSOCIATES, Inc.
Center for the Conservation of Art
7440 Whitehall
Fort Worth, Texas 76118
595-4131

Services: conservation treatment for art
environmental review
matting and framing
evaluation

Expertise in preservation and restoration of paintings, works of
art on paper, documents, maps, parchment and vellum artifacts.

SOLINET PRESERVATION PROGRAM
1438 West Peachtree Street N.W. Suite 200
Atlanta, Georgia 30309-2955
800/999-8558
404/892-7879 (fax)

Contact Persons: Lisa Fox
Sandra Nyberg

Service: disaster assistance

The Preservation Office will provide free disaster planning and
prevention information and recovery advice by phone after emer-
gencies (leaks, mold outbreaks, fires, floods, etc.)

SOUTHWEST MICROPUBLISHING
2201 Brookhollow Plaza Drive
Arlington, Texas 76006
640-8385

Service: microfilming
reprocessing of wet film
storage of master negatives

Southwest Micropublishing will re-wash and dry rolled 35mm
microfilm at their lab in Arlington. The cost is estimated at
$5.00 - $10.00 per roll with an additional charge for boxes and
matching labels. They will also re-wash and hand dry fiche but
were reluctant to cost this labor intensive process at this time.

SURVEY, PRIORITY MATERIALS AND FLOOR PLANS

This section contains the survey sheets as well as floor plans
identifying and locating collections and records for priority
protection or recovery efforts. The survey sheets include
comments on potentially dangerous situations and may suggest
remedial actions.

It is arranged by a hierarchy of building/floor/room or signifi-
cant area, beginning with the Central Library (bottom to top) and
followed by the branch libraries. A summary sheet for each floor
precedes the floor plan and the individual survey sheets for that
floor.

SURVEY NOTES

Prioritizing

Propose: Within a specified area [specify] there is an impending
disaster such as:

* water from above

* water from below

* water from the side

* fire in an adjacent area

* other

Ask: If you had five minutes [or xx minutes] to protect or
remove library materials or records

* Which one would you select?

* How would you move or protect them?

* How many people would it take?

* What materials would it take?

Central Library (University Building 603) basement
702 College Street

room name/area/date inspected priority
(if no survey sheet inc.) materials

B03 library storage no

B04 CDT workshop/office no

B05 storage for shelving no

B06 Staff Lounge no

B07 archives yes

B08 electrical (7/92 jkw) no

B09 electrical/elevator (7/92 jkw) no

B10 Preservation Department yes

B12A & B electrical/mechanical/tunnel no
(7/92 jkw)

B13 custodial storage (7/92 jkw) no

B16,18-21 viewing rooms no

B17 custodial staff (7/92 jkw) no

B22 custodial storage (7/92 jkw) no

B23 archives yes

B24 films ?

B28 custodial/electrical no

B29 current periodicals/media yes

B29 A & B photocopy yes

B29 D Signage Cttee. storage no

Central Library (University Building 603) basement
702 College Street

Sprinkler system

The sprinkler system is a wet system. There is water in it at all
times. It is also a zoned system, meaning that only areas near a
heat activated sensor will begin to be sprinkled. The shut off
valve is located on the south wall of the mechanical room B12. The
library does not have a key for the mechanical rooms.

Should the system accidentally go off, telephone the UTA Police,
Physical Plant and/or the Safety Office. Then begin to cover, with
plastic sheeting, or to move, priority materials.

There is another valve located on the wall in the SE stairwell just
through the double doors. It is an "end of line" test valve. It
causes water to run to the outside for test purposes.

Record of floods

May 1989
Unusually heavy rains caused extensive flooding over 2/3 of
the basement floor. The water entered when the drain at SE
stairwell blocked up. About 50 boxes of archives and manu-
script materials were wetted as well as several boxes of audio
tapes. A prompt response resulted in the air drying of the
tapes in the Preservation Department and the commercial freeze
drying of the paper documents at BMS Cat. Both efforts were
successful and no materials were lost. The commercial freeze
drying operation including dehumidification of the wettest
portion of the basement cost about $9000.00.

Spring 1990
Heavy rains caused water to seep through the wall in the SW
corner of the basement wetting the carpet about 4 feet into
the microforms storage area. The carpet was dried by Physical
Plant and no materials were damaged.

page revised 9/18/92
Central Library Basement Floor Plan

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basement ROOM: (CDT photocopy) B04 & B29a

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

B04 is an office and workshop space for CDT staff.

* sink and plumbing are a potential source for water

* small quantities of flammable solvents are stored and used in
the room for repairing and cleaning photocopy machines

* MSDS is required for solvents and for toner (They are present.)

B29a contains the active copying machines, fairly large quantities of
paper and carbon black toner.

No library materials are present in B04. Desirable to save floppy
disk backups kept on desk in SW corner of B04 and hard disk of pc in
B29b.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

SURVEY DATE: 6/18/91 BY: Wellvang and Dunn REVIEWED: JW 7/92

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt ROOM: B 06 Staff lounge

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

plumbing, drain, biological agents, microwave ovens, toaster, coffee
pots, etc.

none

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

exercise regular care to insure that ovens are turned off and trash
is collected daily

SURVEY DATE: 4/90 BY: Harrell REVIEWED: Wellvang 6/92

444. UTA LIBRARIES
DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-07

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* sprinkler system overhead/fire hose and extinguisher located on
north wall

* potential for flooding if external drain fails

* biological agents such as crickets and cockroaches

* electrical wiring/lights directly above archives ranges

1. Sandra Myres Papers, No.92-29, boxes 1-61

2. Texas AFL-CIO Records, No.78-32, boxes 1-3

3. Texas Civil Liberties Union, No.85-16, boxes 1-47

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

* ranges extend to within an inch of the ceiling, fluorescent
lights are too close to the boxes on the top shelves

Recommended remedial actions.

* remove collections stored on the floor to shelves whenever
shelves become available

* maintain regular spraying program for biological agents

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: Bsmt. AREA/ROOM: B-10 Preservation

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

flood from back door wells, if drains fail as has happened

accident with overhead sprinkler system

sink overflowing

flammable chemicals accident

potential for cockroach problem

current periodicals in a bindery shipment

UTA theses (particularly if all three copies are together)

bindery database (HELPNET) backup tapes

electrical problems with heating equipment

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Boxed bindery shipments stored on floor

Recommended remedial actions.

Provide more space so that bindery shipments can be kept on
pallets or skids while boxed

SURVEY DATE: 4/10/90 BY: PD staff REVIEWED: JW 7/92

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-23

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* sprinkler system overhead

* potential for flooding if building drain fails--this has
occurred (May, 1989)

* biological agents a possibility

* electrical wiring/lights directly above

1. Oscar Mauzy Papers, various accession numbers

2. Bob McFarland Papers, no. 85-11, boxes 1-23; no. 91-62, boxes 1-
110

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

* archival collections stored on wooden pallets with plastic
sheeting between boxes and pallet. Boxes approximately 6 inches
off the ground

Recommended remedial actions.

* place the collections stored on pallets on shelves when they
come available

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-24

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

16mm films and audio visual equipment is stored.

films and equipment are not library materials

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

area has flooded in past

Recommended remedial actions.

SURVEY DATE: 4/90 BY: Harrell REVIEWED: 6/91 Wellvang

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-28

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

large custodial sink with drain, chemicals for cleaning, several
electrical breaker boxes

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

SURVEY DATE: 4/90 BY: Harrell REVIEWED: 6/91 Wellvang

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central Basement B29 Current Periodicals/Micf.

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

In the original building, plumbing was placed in the south and west walls
where sinks and a water heater were located. These have been capped, but
the plumbing is still there. Sprinkler system could go off by accident.
The Back stairwell is a flood potential, although this problem has been
worked on by fiscal plant. There is a locked closet with a sprinkler
pipe where the Signage Committee stores its supplies.

If flood occurs, remove all titles from the bottom shelf; unplug copiers.
If another disaster occurs, must assume that all current periodicals and
microforms can be replaced--walk out.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

None.

Recommended remedial actions.

None.

SURVEY DATE: 4-20-90 BY: Alexander & Hedrick REVIEWED 5-19-92,
by Alexander & Robbins.

Central Library (University Building 603) first floor
702 College Street

room name/area/date inspected priority
(if no survey sheet inc.) materials

101 A-E Interlibrary Loan yes

100 Circulation/Reserve yes

117 custodial/electrical (7/92 jkw) no

121 mechanical (7/92 jkw) no

122 Bibliographic Control yes

124 Acquisitions & Col. Dev. yes

Record of flooding

1980's (early) Water from women's public restroom overflowed to the door
to ACD room 124).
Central Library Floor Plan--First Floor

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: First AREA/ROOM: ISS Suite

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Fire hazard from copier and fax.

Current Copyright records, kept in 101-D in the filing cabinet next to
the blue abstract painting, 3rd drawer down. These are labelled "IN
CASE OF EMERGENCY, REMOVE THESE FILES."

Past records are in the wooden cabinet in 101-A. They are blue request
slips marked CCG and a year. This will require a booktruck. Could use
one of ILL's. These are labelled "IN CASE OF EMERGENCY, REMOVE THESE
FILES."

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Windows require a key to open. In case of emergency, one should be
hidden in the department.

Recommended remedial actions.

None.

SURVEY DATE: 4-20-90 BY: Alexander & Hedrick REVIEWED: 5-19-92, by
Alexander & Robbins.

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: FLOOR: 1 AREA/ROOM: Circulation

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)
* potential for toilet and sink drainage problem

* small electrical equipment--coffee pot in 105

* electrical wires and cables on floor (reduced significantly,
1992)

* money and receipt records in 105

* floppy disk backup for reserve lists in 115

* all master disks for circulation in 115

* CLSI fine records--reduced to 4 binders on table outside
105

* all library materials in the area are of equal value

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

* none apparent: everything stored on booktrucks or shelves;
bookdrops are protected from rain

Recommended remedial actions.

* This is the critical communications point for the whole
building. The fire alarm system, the magnetic lock system, the
public address system, lighting control for public areas and
exit control, and alarm panel for all the exit doors are located
here.

* One emergency lighting unit above the central elevator is
present. A flashlight is at the Circulation Desk and works.

SURVEY DATE: 4/12/90 BY: JKW & BMH REVIEWED: LJH & RBM 7/92

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 1 AREA/ROOM: 122 BCD

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)
toilet/lavatory backup

small electrical equipment: electrical heaters on floor

wasps no longer visit NE corner

shelf list (500 drawers)--primary records on paper, much of
it not duplicated elsewhere; difficult to move unless on
wheels; plastic sheeting would provide a measure of protection

periodicals shelf list (30 drawers)--see above note

UTA theses and dissertations (move on two booktrucks)

uncataloged backlog of materials is of more value than the
large sets of working tools kept in the department with the
exception of the annotated subject cataloging manual (two vols.
on stand) located near dept. entrance.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

all materials now stored at least 3" above floor (5/14/90)

Recommended remedial actions.

emergency lighting for corridor and lavatories

continue to provide plastic sheeting for shelf list protection

SURVEY DATE: 4/12/90 BY: JKW REVIEWED: LJH & MDW 7/92

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 1 AREA/ROOM: 124 ACD

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

possibly water from floor above

electrical hazards of cables and wires on floor

financial information not duplicated elsewhere is contained in
the kardex file (paper records in steel cabinets), the SO file
(paper records in 4 cardboard files) and on in-process invoices
at individual workstations.

request slips in 40 drawers represent an important file not
available elsewhere

in process Materials Disposition forms in 124D

gift materials are of the lowest priority

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

boxed books stored directly on the floor for short periods of
time

Recommended remedial actions and other observations

continue to maintain plastic sheeting in-house for covering
files mentioned above

SURVEY DATE: 4/19/90 BY: JKW & BMH REVIEWED:LJH & MC 7/92

Central Library (University Building 603) second floor
702 College Street

room name/area/date inspected priority
(if no survey sheet inc.) materials

200 Central Reference yes

202-203 Gov't. Publications yes

208 custodial electrical (7/92 jkw) no

209 mechanical (7/92 jkw) no

214 Reading Resources Room yes

Record of flooding

July 1991 Water discovered on the floor near door between 202 and
203 during period of heavy rain. Believed to be caused by
a slow moving of roof drain that goes through the building
at that point.

Central Library Floor Plan--Second Floor

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: Cen Reference

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

None.

The following titles from the Indexes and Abstracts area: Psycho-
logical Abstracts, Cumulative Index for Nursing and Hospital Literature
(CINAHL), Social Sciences Index, MLA Bibliography, Business Periodicals
Index, and the Reader's Guide.
This will require people and trucks.

All titles from Cen, ID. This can be done quickly by one person and
two small trucks.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

None.

Recommended remedial actions.

Training on use of the fire extinguisher for new staff.

SURVEY DATE: 4-23-90 BY: Alexander & Schrag REVIEWED: 5-28-92,
by Alexander & Schrag.

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: Govt. Pubs/Maps
Rooms 202,203,204

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Tacking Iron, if left on overnight, might start a fire.

Chemicals kept in the department: Acetone.

1) Word perfect files, downloaded onto a disk & kept in the floppy disk
holder beside the PC in Room 203.

2) Most recent print-out List of Item Selections on work table against
West Wall in NW corner Room 203. Kept in blue print-out and labelled as
above. Also, on this table the following: New Complete Shipping List,
kept in blue pam box; 3x5 box labelled, direct mail file; Files in a
stack tray clearly labelled, Incomplete SL; Claims; Packages and Rain
Checks; and Corrections.

3) Room 203, Item Selection File consisting of 8 3x5 card catalog trays
in small cabinet (only one on wheels). Drawers labelled: Items
Selected; Items Non-Selected; Inactive/Discontinued. Will require a
truck.

4) Files from Terry's Office (202) in black 2-drawer file cabinet.

5) Terry's Office (202), everything on the top two shelves of the
bookcase. This includes: Marcive profile printouts; G.P.O. Depository
Manual; C.D. and Diskettes in a cardboard box.

6) Room 203, one file from top drawer of gray 4-drawer file cabinet
along the middle of the West Wall. Labelled: Department File Histori-
cal.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

None. However, water appeared in Terry Wang's Office, Room 202, during
the 1991-92 year.

Recommended remedial actions.

Fire extinguisher. (Had not been requested at the time of the '92
review. Terry will request this for the Department.)

Air ducts cleaned, black "gunk" getting on materials (and people).

Wasp control

SURVEY DATE: 4-23-90 BY: Alexander & Morris REVIEWED: 5-28-92,
Alexander & Wang.

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: 214 RRR

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

None.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

None.

Recommended remedial actions.

None.

SURVEY DATE: 4-20-90 BY: Alexander & Johnson REVIEWED: 5-19-92
by Alexander & Johnson.

Central Library (University Building 603) third floor
702 College Street

room name/area/date inspected priority
(if survey sheet not inc.) materials

301 mechanical/electrical (7/92 jkw) no

304 custodial/electrical (7/92 jkw) no

308 pc training no

310 library storage for unprocessed gifts possibly
(palettes for book boxes recommended)

300 stacks no

Record of flooding

Jan. 1992 Water from sink or urinal in men's room 303 overflowed
into stack area. No materials were damaged.

Central Library Floor Plan--Third Floor

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 3rd AREA/ROOM: 308 PC Training

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Electricity associated with PC computers

Possible water and dust in ceiling

N/A

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

N/A

Recommended remedial actions.

None

SURVEY DATE: 6-18-91 BY: Ding, Wingfield REVIEWED:

Central Library (University Building 603) fourth floor
702 College Street

room name/area/date inspected priority
(if no survey sheet inc.) materials

401 electrical/mechanical (7/92 jkw) no

404 custodial/electrical no

408/409 Centre for Greater SW Studies no

411 library storage ?

400 stacks yes

Priority materials located in general stacks:

Philosophy books B21.A45 - B5700.B7 (Three ranges)

Central Library Floor Plan--Fourth Floor

Central Library (University Building 603) fifth floor
702 College Street

Fifth floor

room name/area/date inspected priority
(if no survey sheet inc.) materials

501 electrical/mechanical (7/92 jkw) no

504 custodial/electrical (7/92 jkw) no

508-511 Academic Computing no

515-516-516A Computer Search Services no

500 stacks yes

517 exhibit/furniture storage no

518 scanning room (8/92 jkw) no

Priority materials located in stacks:

UTA theses and dissertations

All of the materials classed in QE
Central Library Floor Plan--Fifth Floor

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 5th AREA/ROOM: 508-511 PC Lab

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Loose electrical wall sockets on the North Wall

18 computers chained into a single cord and plug

Multiple branching of electrical cords

Possible water and dust in ceiling

None

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

N/A

Recommended remedial actions.

Have a professional electrician examine the wiring

Second fire extinguisher requested 7/91

SURVEY DATE: 6-18-91 BY: Ding, Wingfield REVIEWED: Wingfield 6/92

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 5th AREA/ROOM: 515-516-516A, CSS Office

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Electricity associated with the computers

Possible water and dust in the ceiling

Materials in bookcase on west wall (window side)

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

N/A

Recommended remedial actions.

SURVEY DATE: 6-18-91 By: Ding, Wingfield REVIEWED:

Central Library (University building 603) sixth floor
702 College Street
------------------------------------------------------------------

room name/area/date inspected priority
(if no survey sheet inc.) materials

601, 602, 604 Parlor/kitchen yes

605 Garrett Library yes

608 Cartographic History yes

609 Garrett back yes

611 - 612 Administration yes

619 custodial/electrical (7/92 jkw) no

621 roof access no

640 mechanical/electrical (7/92 jkw) no

650 Robertson Colony yes

------------------------------------------------------------------
Record of flooding

mm/dd/91 [date not known, but early in the year] Mechanical
failure in the HVAC system caused water to leak at floor level from
room 640 into the adjacent room 652A, housing archives materials.
Some boxed newspapers were wetted. In-house drying efforts by
archives staff were successful and no materials were lost.

9/26/91 Administrative staff kitchen: "No materials were damaged.
A pipe broke where the water goes into (or out of) the water heater.
This is a very small heater and is located under the sink inside the
cabinet. The water poured into the kitchen area, but also went
under the wall and into SPCO's back storage area. The area for SPCO
(tile floor) only required the mop. The leak was discovered only
minutes after it happened by Lowry and Stoan, who were heading for
the coffee pot. If it had happened at night, it would have been a
different story."--reported by Julie Alexander. Wet vac and fans
were used to dry he carpeted area.

Central Library Floor Plan--Sixth Floor

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/Rm: Lib/Par/Kit 601-604

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* East wall of parlor entrance (601) is shared with kitchen (602)
and is a potential source of leaks.

* Parlor (604) and kitchen (602) used frequently for receptions,
and food crumbs attract biological agents.

* Electrical box in closet off of entrance (601).

Priority collections, files or records to be first protected or removed
in the case of a localized threat or to be the first targets of a re-
covery effort in the case of a large scale disaster. (Locate on floor
plans.)
1. Maps on the north wall of parlor (604).
2. Spring Palace painting on south wall of parlor (604).
3. Capital prints over the fireplace in parlor (604).
4. Republic of Texas portraits along the west wall of the entry hall
(601) and west wall of parlor (604).
5. Contents of the hutch.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

* Make sure that the parlor and kitchen are cleaned thoroughly
after each use.

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Central Library FLOOR:6th AREA/RM:Gar.Lib.605-Map Lib.608

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* Electrical wiring at the Service Desk (603) and at the public
access LUIS terminal in the Garrett Library (605).

* Potential source of leaking from the windows on the south wall
in both Garrett (605) and Cartographic History Library (608).

* Biological agents, such as crickets, infest areas at least once
a year.

* Dust and residue continue to come out of the air vents in the
Garrett Library (605), Bays B and C.

1. Manuscripts behind glass doors in boxes GA1-245.

2. Maps in Cartographic History Library located in bins 12-15,
58-61, and the card catalog on the east wall. Items stored in
drawers 50-57.

3. 1 vol. El25 N9 N8 Garrett Collection, Cabeza de Vaca.

4. Mexican War books, Garrett Library Bay D.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

* No sprinkler system in Garrett and the Cartographic History
Library--this is a major concern. Also, there is no vault
for especially rare items.

* Inability to closely regulate temperature and humidity.

Recommended remedial actions.

* Raise administrative consciousness on the need for a sprinkler
system and a vault.

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/ROOM:Gar.Back,Off.(609)

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* Windows along the east and north walls pose potential for leaks,
especially in Rooms 609 and 609A-F, 652 A and B.

* Electrical wiring overhead and on walls in every office.
Mechanical are kept in Room 640.

* West wall of Room 609 shares wall with men and women's restrooms.

* Sink and refrigerator in Rooms 606 and 652 pose potential leaking
problem.

* Preservation supplies stored in cabinet along west wall of 609.

1. Historical manuscripts stored in GB, Room 609, starting with the
Kendall Family Papers.

2. Processed archival collections, starting with Collection 1.

3. Fort Worth Star-Telegram prints, negatives, clippings, in this
order.

4. Division's holdings and donor files.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

* No sprinkler system in Special Collections so potentially every
item is at risk; vault also needed.

* Food crumbs in the kitchens, Rooms 607 and 652, will attract
insects and other biological agents.

* Door between Rm. 611 (Administrative Office area) and Rm. 613
(Garrett Back) is a serious security breach. Unregulated and
unsupervised traffic from the Administration through Special
Collections is cause of grave concern.

* Rm. 613 and 652, 652A and B flooded in 1991, probably a result of a
drain backup in Rm. 640 (Mechanical Room).
Recommended remedial actions.

* Raise administrative consciousness on the need for a sprinkler
system and a vault.

* Make sure that kitchen areas are cleaned daily and all electric
appliances are unplugged at 5:00 pm.

* Construct a cage or hallway separating Administarative traffic from
Special Collections holdings.

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/RM: Admin.Off/611-612

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* Windows in the offices pose potential leaking problems as does the
director's restroom (612A).

* Electrical wiring overhead, in each office, and clustered in the
copy-LAN room.

* Biological agents are abundant, especially wasps at certain times
of the year.

Priority collections, files or records to be first protected or removed
in the case of a localized threat or to be the first targets of a re-
covery effort in the case of a large scale disaster. (Locate on floor
plans.)
1. Disk drive to the computer located in the Business Manager's
Office (611B) and the records in the top drawers of the four
filing cabinets in the same office.
2. Personnel records located in the black lateral file cabinet
opposite the Administrative Office in-boxes.
3. Bob Samson's tape drive and computer tapes which are kept on the
right of his computer (611G).

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.

Recommended remedial actions.

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/RM:Robertson CC/Rm.650

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

* Electrical wiring overhead and at the computer terminal and
microfilm reader.

* Potential for biological agents.

1. Memorial for the Robertson Colony located in the large vertical
exhibit case.

2. Leftwich diary located in folder dated February 25, 1822, in the
first filing cabinet on the left, top drawer, along the east
wall. Keys are located in the secretarial desk, top center drawer,
on a large metal key ring.

3. Remaining manuscripts housed in the filing cabinets along the
east wall.

4. Blue notebooks housed in the book cases behind Dr. McLean's desk.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

SURVEY DATE:7/6/92 BY: G. Saxon REVIEWED:

Architecture and Fine Arts Branch Library
104 Architecture Building
601 Monroe Street

Note: New walls have been build and some room numbers need to be
changed. Specifically, room numbers in the library requiring
attention are those with 103 designations. Bob Gamble will
address this issue through appropriate channels.

Record of water leaks

This building has a long history of ceiling leaks during and
immediately following construction.

July 1991 Heavy rains caused leaks from ceiling at several places
above main book storage areas. Plastic sheeting was used to protect
stacks. Preservation department drying efforts were partially
successful with the seven wet books.

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING: Architecture/Fine Arts Library Architecture 104 (A-F)

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Flood from light well if the exterior drain ever fails

Rain puddles in building, outside entrance to library

Accident with overhead sprinkler system

Crickets and cockroaches appear with regularity

Flooding around the rear exit door and through the ceiling above
periodicals due to blockage of upstairs drains in late July,
1991.

Priority collections, files or records to be first protected or removed
in the case of a localized threat or to be the first targets of a
recovery effort in the case of a large scale disaster. (Locate on floor
plans.)

Books housed in room 104D, Rare and Portfolio collections.
Rare books located in one locked cabinet in that room are of
first priority

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Shelving has no canopies leaving top shelf materials
vulnerable to light and to possible water damage

Recommended remedial actions.

Additional fire extinguisher for copy machine area
requested
7/15/92

Monitor effectiveness of the French drain in the light
court

SURVEY DATE: 4/10/90 BY: JKW & BMH REVIEWED: 7-15-92 BG & TH

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:A/FA Branch Music Lab AREA/ROOM: 104E, 104F Architecture

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Accident with overhead sprinkler system

Electrical short

Electrical panel in electrical room controls next door CAD lab;
electrical control box for library is next door in CAD lab;
is any control possible when CAD is closed?

The only unique materials are the concert tapes,
approximately 300 cassettes and the same number of
reel-to-reel tapes. Concert tapes are presently sitting in
boxes in room 104E. They need a protected location.

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

N/A

Recommended remedial actions.

One fire extinguisher requested 7/15/92

Safe storage must be found for concert tapes

SURVEY DATE: 4/10/90 BY: JKW & BMH REVIEWED: 7-15-92 CJ & TW

Science and Engineering Branch library
Nedderman Building B03-B04
416 Yates Street

Priority materials:

Nothing is irreplaceable, however, the Reference Collection is not only
essential, but very expensive and in some cases difficult to replace.
The Reference Collection comprises five full ranges and five half ranges
located centrally just north of the Information Desk, where it can be
easily identified and removed. - Emerson Hilker, Michael Doran, Richard
Metzger, Joan Martinek (7/90).

Record of floods

July 1991 Heavy rains caused water to seep into this basement
location through walls in the southwest corner.

UTA LIBRARIES

DISASTER PREPAREDNESS SURVEY

BUILDING:Engineering II Science and Engineering Library B03/04

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,
etc.)

Lavatory blockages and overflows have occurred prior to
September 1991, but not in the 1991/1992 school year.

Water spots on ceiling tiles are apparent--source unknown.
Leakage happened prior to September 1991 and does not appear
to be recurring.

Reference collection is of highest priority with no
distinction being made between the periodicals and books
collections

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Nearly all non-compact shelving is without canopies, leaving
top shelf materials vulnerable to light and to possible
water damage

Adjacent labs using hazardous materials may pose an external
threat

Quick removal of materials from this basement location with
small doors is practically impossible

Concern was expressed about structural stability of building
and possibility of unbraced shelving collapsing, producing a
domino effect

Recommended remedial actions and other observations.

No knowledge of building evacuation and fire emergency
procedures

SURVEY DATE: 4/19/90 BY: JKW & BMH REVIEWED: 7/15/92 EH & TW

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