Request for proposals--Archaeological ruins assessment

Request for Proposals
Assessment of Powder Magazine and Solomon-Levy Cellar Archaeological
    Ruins

Proposal Deadline: Friday January 30, 2015

Objective: Mackinac State Historic Parks (MSHP) issues this Request
for Proposal (RFP) to obtain the services of a conservator for the
assessment of the 1700's era archaeological ruins of the powder
magazine and Solomon-Levy root cellar inside Colonial
Michilimackinac.  The ruins need to be assessed for possible
treatment due to humidity damage causing mold and humidity damage.
This proposal does not cover the treatment of the ruins.

Background: Mackinac State Historic Parks, administered by the
Mackinac Island State Park Commission, includes six parks located in
the Mackinac Straits region of Northern Michigan: Mackinac Island
State Park; Fort Mackinac; the Richard and Jane Manoogian Mackinac
Art Museum; Colonial Michilimackinac; Old Mackinac Point Lighthouse;
and Historic Mill Creek Discovery Park.  The collection of
historical objects includes over one million items used to fulfill
the institutions educational mission. In the past, conservation has
been done by a staff conservator which the park does not currently
employ.  The ruins have been on display since the late 1980's and
recent high humidity events have caused mold growth and damage to
parts of the wood ruins.  The powder magazine consists of burned
wooden floorboards which humidity has caused to buckle.  The
reconstructed walls and ceiling have white mold growth.  A
dehumidification system was added in the spring of 2015 so the
environment is more stable.  The Solomon-Levy cellar has wooden
posts and floorboards that have current mold growth.

Contract Administrator: Brian Jaeschke, Registrar, will oversee the
contract and act as liaison.

Scope of Work: Conservation services will include:

    Preparation of a contract setting forth terms and fees

    The assessment would provide us with suggested conservation
    treatment, costs and suggestions for future maintenance

    Assessment of the ruins needs to be completed by May 1, 2016
    Application Process: Applicants should mail (not fax) a copy of
    the proposal Proposals need not be lengthy or elaborate, but
    should include:

    Cover Letter indicating the name of the applicant, cost proposal
    and a brief summary demonstrating that the vendor understands
    the scope of work References from previous contracts or
    educational institutions should be included.

    Narrative Proposal: of the project, minimally including:

        Itemized listing of fees

        A time table describing the work plan including a visit to
        the site, assessment time and submission deadline of final
        assessment in print form

        Submission of Proposals: Submission of a proposal shall be
        deemed evidence that the applicant has carefully examined
        the terms, conditions and requirements of the project.

A proposal is to be made only on the basis of this RFP.  Deviation
from the specific terms, qualifications and requirements set forth
in this RFP are not permissible.

The proposal must be enclosed in sealed envelopes clearly marked
"Ruins Project."

Deadline for receipt of proposals is: Friday, January 30, 2015.
Proposals received after this deadline will not be accepted.
Proposals should be sent to:

    Brian Jaeschke
    Ruins Project
    Mackinac State Historic Parks
    PO Box 873
    Mackinaw City, Michigan 49701

If you have any questions you may call or email Brian Jaeschke
<jaeschkeb<-at->michigan<.>gov> 231-436-4100.

Evaluation of Proposals: Proposals will be evaluated on the
qualifications and experience of the company, ability to complete
the project within the established parameters and cost of services.
The decision of the evaluation team as to the firm selected will be
final.


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                  Conservation DistList Instance 29:31
                Distributed: Thursday, December 24, 2015
                       Message Id: cdl-29-31-013
                                  ***