Workshop on emergency preparedness and response

Advanced Issues in Emergency Preparedness and Response
Winnipeg, Manitoba, Canada
May 24-25, 2011

Day 1
Preparing for Collections Salvage
Deadline for Application: April 29, 2011
Fees:   $150 CAC Member
        $225 Non-Member
        $100 Student
        (includes lunch)

    Two half-day hands-on sessions offered concurrently, morning and
    afternoon, to accommodate up to 40 participants. These sessions
    are intended for professional conservators or those with
    conservation training and responsibility for disaster response
    at their institution.

    Session A:
    Salvage Planning and Triage
    Facilitator: Irene Karsten, Canadian Conservation Institute
    Maximum Number of Participants: 20

        This session will focus on emergency assessment skills
        needed to plan and implement successful salvage projects.
        Conservators will learn how to use institutional floor plans
        to assist emergency planning for collections. Emergency risk
        coding uses floor plans to document the level of
        vulnerability to water emergencies across a storage or
        exhibition facility, using published information on material
        risks.  The coding exercise can give conservators a better
        sense of the relative risk of objects in a collection
        facility in advance of an emergency.  The floor plans also
        form the basis of scenario planning, a simple table top
        exercise that can be used with institutional staff to both
        develop and test emergency plans. Scenario planning charts
        and exercises allow staff to better visualize an emergency
        and plan a specific response in terms of actions, supplies,
        equipment, space, and personnel needed. Participants will
        leave the workshop with the tools and information needed to
        use such techniques in their own institution or for client
        institutions.

    Session B:
    Salvage Techniques for Wet and Fire-damaged Collection Material
    Facilitator: Jane Dalley, DF Heritage Conservation Services
    Maximum Number of Participants: 20

        This session will give participants hands-on experience
        handling, stabilizing, and cleaning a variety of
        water-soaked and fire-damaged artifacts and archival media.
        Emphasis will be on finding low-cost approaches to salvage
        using materials that are commonly available. Participants
        will develop critical thinking skills for the application of
        salvage techniques and methods for training others in these
        techniques. Appropriate personal protection for salvage
        situations will also be emphasized.

            Part 1.
            Handling and Stabilization for Packout/Salvage

                This exercise provides participants with the
                information and the opportunity to respond to a
                disaster situation through a planned emergency
                response scenario which challenges them to respond
                and develop their emergency response and salvage
                techniques. Using a hypothetical scenario,
                participants will learn the steps involved in pack
                out and salvage.  Decisions will be based on media,
                value, health concerns and on information pulled
                from publications e.g. the Field Guide to Emergency
                Response.   Participants will also discuss criteria
                followed by commercial salvage response companies.

            Part 2.
            Cleaning Damaged Artifacts and Archival Media

                Using current wisdom and available published
                information, participants will practise handling and
                rehabilitation of water and fire-damaged artifacts
                and archival media.  Topics include dealing with
                dirt, mud, soot and ash; brushing, vacuuming and
                soot removal techniques; the organization of
                workspace; and the importance of working cleanly.

    For the Emergency Workshop Day 1 only: Registrants for Day 1
    must identify the institution or organization for which they
    would provide disaster response.  All other registrants will be
    placed on a waiting list that will be reviewed the week of April
    25, 2011 and make any remaining Day 1 spaces available to those
    on the waiting list on a first come first served basis according
    to the date their registration was initially received.

Day 2
Museum Emergency Preparedness and Planning within the Community
Facilitator: Irene Karsten, Canadian Conservation Institute
Fees:   $150 CAC Member
        $225 Non-Member
        $100 Student
        (includes lunch)

    This session is open to all

    Please register for this workshop by May 13, 2011. Late
    registrations will be accepted after this date, but lunch cannot
    be provided for those registering after May 13, 2011.

    Although emergency preparedness and planning literature for
    heritage institutions usually recommends contact with local
    emergency services personnel, most of the information on
    planning describes in-house activity. This day-long workshop
    will focus on broader community-wide initiatives in emergency
    preparedness and the kinds of information and services that can
    help heritage institutions plan more effectively for
    emergencies. The role of community networks, of community
    emergency responders and emergency management offices, and of
    restoration companies and insurance adjusters, especially in the
    event of major disasters, will be explored. Invited speakers
    from across Canada will include representatives from community
    emergency management organizations, cultural organization
    networks, and the restoration and insurance industries.

        Session 1.
        Preparing for Emergencies in the Community
        Speakers from provincial and municipal emergency
        preparedness agencies

            Emergency management organizations play a critical role
            in response to emergencies that affect larger
            communities, such as floods and earthquakes. Drawing
            from the knowledge and experience of Manitoba EMOs, this
            session will review the role of emergency management
            organizations and first responders in emergency
            response.  Planning and preparedness at the provincial
            and municipal level will be reviewed.  Programs, sources
            of information and training options that can help
            heritage professionals prepare their own plans will be
            summarized.  The relationship between EMOs, first
            responders and institutional staff during a large scale
            emergency will also be addressed.

        Session 2.
        Museum - Community Emergency Preparedness Initiatives
        Speakers from regional and territorial heritage networks

            Preparing for emergencies can be facilitated through
            networks that encourage sharing of information, provide
            information, ideas, and tools to help heritage
            institutions get prepared.  This session will highlight
            the efforts of a few exemplary projects in the area of
            emergency preparedness.

            The London Heritage Council in London, Ontario is
            working closely with area museums and municipal
            emergency officials to provide training and ensure that
            museums develop plans.  The Tourism and Culture
            Emergency Management Committee of the Yukon Territorial
            Government has coordinated emergency planning for
            museums in the territory and developed kits and mobile
            offices to assist in emergency response.

    Session 3.
    Recovery in Large Scale Disasters: Working with Outside
    Professionals
    Speakers from the fire/flood restoration industry

        In larger disasters, damage to collections and facilities
        may exceed the ability of institutional staff to respond on
        their own.  The restoration industry can often play a
        critical role in response and recovery particularly for
        archival collections, museum documents, and building
        restoration.  This session will introduce heritage
        professionals and conservators to the methods and business
        practices of the restoration industry.

    Session 4.
    Paying for it All: Insurance and Collection Recovery
    Speakers from the insurance industry

        Emergency response, particularly in the case of larger
        disasters, requires purchasing supplies and equipment and
        hiring contractors that fall outside of an institutions
        regular budget.  Insurance is often used to pay for these
        expenses.  This session will focus on the process of dealing
        with insurance adjusters when an emergency has occurred: the
        steps that need to be followed in making a claim,
        information needed by the insurance company, and issues
        around damage to irreplaceable cultural property.

        An interactive group session over lunch will allow
        participants to think about the effects of a large disaster
        on a heritage institution and to brainstorm response needs
        and questions in relation to working with EMOs, restoration
        experts and insurance companies.  Questions generated in
        this session will be introduced in the afternoon sessions
        and will be gathered to develop question/tip sheets for
        working with emergency and insurance professionals.

This workshop is co-sponsored by the Canadian Association for
Conservation and the Canadian Conservation Institute.

Registration forms are available at:

    <URL:http://www.cac-accr.ca/english/e-CAC-conference.asp>

For more information contact ala.rekrut<-a t->gov< . >mb< . >ca


                                  ***
                  Conservation DistList Instance 24:50
                    Distributed: Monday, May 2, 2011
                       Message Id: cdl-24-50-016
                                  ***