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Subject: Cold storage facilities sought

Cold storage facilities sought

From: Karen Brown <kebrown>
Date: Tuesday, March 9, 1999
Sharon Gavitt <sgavitt [at] mail__nysed__gov> writes

>Does anyone have suggestions/recommendations for good
>microfilm/aperture card cold storage facilities other than Iron
>Mountain and National Underground? Locations doesn't have to be
>close to New York State.

The following is a list of cold storage facilities you
may wish to investigate in terms of services:

    Hazeltine Vaults
    7601 Hazeltine Avenue
    North Hollywood, CA
    Telephone: 818-781-7049

    Hollywood Vaults
    742 Seward Street
    Hollywood, CA 90038
    Telephone: 213-461-6464

    WRS Motion Picture and Video Laboratory
    1000 Napor Boulevard
    Pittsburgh, PA 15205-1501
    Toll Free: 800-345-6977
    Telephone: 412-937-7700
    Fax: 412-922-2418

    Kentucky Underground Storage, Inc.
    3830 High Bridge Road
    Wilmore, KY 40390-4988
    Telephone: 606-858-4988

    555 Pleasant Street
    Watertown, MA 02172
    Telephone: 617-923-2100

    34 Howard Street
    Boston, MA 02119
    Telephone: 617-445-4490

    Safesite Records Management Corporation 96 High Street
    P. O. Box 330
    North Billerica, MA 01862
    Toll Free: 800-255-8218
    Fax: 978-670-5406

    Wilmington Cold Storage
    2 Industrial Way
    Wilmington, MA 01187
    Telephone: 617-935-8670

Before deciding which commercial center will meet your company's
needs, you should inspect the facility and interview key personnel
there.  Be sure to ask for referrals and speak with someone who has
used the center's services.  The following factors should be
considered when selecting a commercial storage center (cold or

    *   Disaster prevention and response: full fire detection and
        suppression? do they have a plan?  is it updated?

    *   Security features.

    *   Cleanliness:  is the space neat?  clean? do they have a pest
        management program?

    *   Proper shelving and equipment:  does it fully support the
        full weight and dimensions of the collections?

    *   Environmental control:  are the conditions monitored and
        recorded?  what levels are set, and are they being

    *   The charges for space and service. o The quality,
        reliability, efficiency, and integrity of management and

    *   Adaptability to the organization's needs.

    *   Accessibility (e.g,indexing, tracking, and activity
        reports):  what is the speed of retrieval?

    *   Value-added services (e.g, space for someone from your
        company to browse, delivery of single items rather than
        entire boxes of records, 24-hour operations, duplicating
        capabilities, facsimile transmission, microfilming, etc.).

I hope this is helpful.  Please feel free to contact NEDCC if we can
be of any further assistance.

Karen E.K. Brown
Field Service Representative
Northeast Document Conservation Center
100 Brickstone Square
Andover, MA  01810-1494
Fax: 978-475-6021

                  Conservation DistList Instance 12:73
                  Distributed: Friday, March 12, 1999
                       Message Id: cdl-12-73-003
Received on Tuesday, 9 March, 1999

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