Position at Abbey Publications

Position Vacancy
Administrative Assistant, 20-30 Hours/Wk

The Abbey Newsletter needs long-term help with administrative and
practical matters, including bookkeeping, payroll, bills,
circulation (for 1050 subscribers), mailings, and dealing with phone
orders and suppliers.  The office computers are all Macintoshes
using principally Microsoft Word, Filemaker Pro, and Quicken.  The
office is located in a private home in northeast Austin.

The newsletter goes to technical and administrative personnel in
major libraries and archives, supplying news and information on
preserving their collections.  In its 24 years of publication, it
has earned the reputation of being among the best in its field. Many
subscriptions come from major institutions in Europe, Asia, Latin
America and Africa.

The current administrative assistant is working a reduced schedule
for health reasons.  The new administrative assistant will be
filling in for her about three days a week, overlapping as necessary
for training and coordination of the work.  This is not a temporary
job, but scheduling will have to be flexible for the foreseeable
future.

Duties:  Keep the books, make out payroll and do monthly payroll
taxes; pay bills, balance checkbook; keep up supplies; compile
graphs of sales, production and so on to guide management decisions;
answer phone; maintain databases; keep files of correspondence and
office records in good order; help mail out newsletters; send tear
sheets and invoices for job ads published in the newsletter; package
pH pens and reading matter for shipment by mail or UPS, here or
abroad; and other duties as required.

Requirements:  Good formal or on-the-job training in the office
skills involved; orderly thinking and good communication skills
(listening, speaking, reading, spelling and writing); knowledge of
at least one foreign language and ability to use foreign
dictionaries to read correspondence from abroad; familiarity with
common business forms and procedures, including methods of payment;
follow-through and problem-solving skills; training or experience in
use and care of office machines; ability to prioritize tasks and
manage time; willingness to give and receive feedback on delegated
tasks or projects; a commitment to quality and efficiency; and
willingness to work within an existing system while studying ways to
make it better.

Compensation:  $8.50-$9.00 per hour to start, depending on
qualifications. Benefits for part-time employees (under 30 hours):
Four paid holidays, flexible work hours and informal dress,
occasional bonuses for performance on projects.

To apply:  Send resume to Ellen McCrady by fax or e-mail.

Ellen McCrady, Editor
Abbey Publications
7105 Geneva Dr.
Austin, TX 78723
512-929-3992
Fax: 512-929-3995

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                  Conservation DistList Instance 12:68
                 Distributed: Friday, February 19, 1999
                       Message Id: cdl-12-68-015
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