Online library of preservation documents

FLIPPER  (Florida Libraries Interested in Preservation Programs,
Education and Resources) announces the its new Electronic Preservation
Document Library accessible through Bitnet and Internet file transfer
protocols (FTP).

The Library contains a growing number of resources for preservation,
including: policies; procedures; studies; etc. compiled from print
publications and institutions active in preservation.  The Library
endeavors to collect documents that are in the public domain or which
can be copied freely in order to promote the growth of preservation
programs, particularly in Florida.  A list of documents currently
available through the Library is included below.

The Library is administered from the Preservation Office in the George
A. Smathers Libraries at the University of Florida.  The Library
welcomes and solicits contributions from institutions actively engaged
in preservation and from publishers of preservation literature, on
topics including:

  conservation and repair;
  in-house and commercial binding;
  preservation microfilming and preservation photocopying;
  mass deacidification or paper strengthening;
  reformatting;
  adaptation of new technologies for preservation;
  automation of preservation activities;
  shelf-preparation;
  stack maintenance;
  integrated pest management;
  exhibition and storage of materials;
  climate control;
  etc.

Electronic documents may be sent to erikess [at] nervm__nerdc__ufl__edu (via
Internet) or to erikess@nervm (via Bitnet), or in ASCII text on floppy
discs to:

  FLIPPER EPDL
  Preservation Office
  George A. Smathers Libraries
  University of Florida
  Gainesville, FL    32611

Access to the Library through file transfer protocols is temporary.
Access will eventually migrate to the Smathers Libraries Gopher system,
where documents may be reviewed without first having to transfer them
into your filelist.  In any case, access is free of access charges.

How to Access Documents
--- -- ------ ---------

  01. Log onto your e-mail system (Bitnet or Internet)
  02. At your system's READY prompt or command line, type:

        FTP NERVM.NERDC.UFL.EDU

  03. At the USER prompt, type:

        ANONYMOUS

  04. At the PASSWORD prompt, type:

        your own userID/e-mail address (e.g, FLIPPER@NERVM)

  05. At the COMMAND prompt, type:

        CD FLIPDOC

  06. At the next COMMAND prompt, produce a directory by typing:

        DIR

  07. Select the document file you want to see from the listing;
      type:

        GET (file.name)

            (E.g., GET A_LIST.DIRECTRY to get the directory file
            named A_LIST.DIRECTORY)

        Select/GET as many files as you wish to see.  The selected
        file(s) will be copied to your filelist facility.  If you
        do not know how to call up files from your filelist,
        consult your institution's e-mail systems personnel.

  08.   To leave, exit FTP by typing:

            QUIT

Documents Available
--------- ---------

Pending more "friendly" access through Gopher menus, the names of
document files has been made as descriptive as possible.  Document
files currently in the Library include:

00. Directory of Electronic Preservation Documents Available

    A_LIST.DIRECTRY
       An annotated list of titles available from FLIPPER's Electronic
       Preservation Document Library.

01. Subject Terms
    The following group of documents deal with indexing and subject
    terms used to access preservation literature.

    ART_ARCH.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by ART AND
       ARCHAEOLOGY TECHNICAL ABSTRACTS.

    ARTINDEX.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by ART INDEX.

    ASTI.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by APPLIED SCIENCE
       AND TECHNOLOGY INDEX.

    CHEMABST.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by CHEMICAL
       ABSTRACTS.

    ERIC.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in ERIC literature and documents.

    LCSH_F.DESCRIPT
       Lists subject descriptors (beginning with the letter F) used to
       index information about preservation in the LIBRARY OF CONGRESS
       SUBJECT HEADINGS.  (Additional files are available and are being
       added over time.)

    LCSH_SUB.DESCRIPT
       Lists basic information and free floating subject descriptors and
       terms used to index information about preservation in the LIBRARY
       OF CONGRESS SUBJECT HEADINGS.

    LIBRYLIT.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by LIBRARY
       LITERATURE.

    LISA.DESCRIPT
       Lists subject descriptors and terms used to index information
       about preservation in literature abstracted by LIBRARY AND
       INFORMATION SCIENCE ABSTRACTS.

02. USMARC Formats and Fields

    MARC_533.HARVARD
       A proposal from Harvard university for use of the 533 subfield m
       in records for preservation microfilm of serials.

03. Classification Schemes

    CLASSDDC.CLASSIFY
       List of classification numbers for preservation used by the Dewey
       Decimal Classification scheme.

04. Bibliographies

    BIBLIOGR.BASIC
       A basic bibliography of bibliographies and serials about
       preservation.

05. Contracts and Requests For Proposals

    BINDING.UF_RFP
       The University of Florida's request for proposals for commercial
       library binding.

    MICROFLM.STORAGE
       A generic request for proposals for storage of preservation
       microfilm.

06. Analog Magnetic Media

    VIDEOTAP.PRESERV
       The University of Florida's draft procedures for preservation,
       archival reproduction, fair use, and storage of video tapes.

07. Integrated Pest Management

    INSECTS.FUMIGATE
       A letter from University of Florida's Preservation Office
       regarding use of fumigation for treatment of infested library
       materials and of fumigation chambers in libraries.

    INSECTS.PROCESSG
       The University of Florida's procedures for inspection of
       materials entering the Libraries for insect infestation; also
       includes instructions for routing of infested materials.

    INSECTS.SIGNSOF
       The University of Florida's basic check-list for identifying
       signs of insect infestation.

08. Job Descriptions and Position Assignments

    JOBDESC.BINDING
       Job descriptions for staff engaged in commercial library binding
       preparations.  (Currently, only those of the University of
       Florida; other institutions to be added later.)

    JOBDESC.BRITTLE
       Job descriptions for staff engaged in brittle books programs.
       (Currently, only those of the University of Florida; other
       institutions to be added later.)

    JOBDESC.CONSERV
       Job descriptions for staff engaged in conservation, collections
       conservation, repair, in-house binding, and restoration of
       library materials.  (Currently, only those of the University of
       Florida; other institutions to be added later.)

    JOBDESC.PRESADMIN
       Job descriptions for staff engaged in preservation
       administration.  (Currently, only those of the University of
       Florida; other institutions to be added later.)

    JOBDESC.REPROGR
       Job descriptions for staff engaged in reprographics, electronic
       imaging, preservation microfilming, preservation photocopying,
       etc. administration.  (Currently, only those of the University of
       Florida; other institutions to be added later.)

09. Paper Permanence

    PERMPAPR.1_INTRO
       The introduction to a list of permanent papers prepared by Ellen
       McCrady, ABBEY PUBLICATIONS.

    PERMPAPR.2_LIST
       An annotated list of permanent papers prepared by Ellen McCrady,
       ABBEY PUBLICATIONS.

    PERMPAPR.3_STNDRD
       Notes on paper permanence standards prepared by Ellen McCrady,
       ABBEY PUBLICATIONS.

10. Collection Development

    PRES_LIB.COLLDEV
       An outline for a collection development plan for a preservation
       technical information reference library for the University of
       Florida.

QUESTIONS?

    Questions about the Electronic Preservation Document Library or
    FLIPPER may be directed to erikess [at] nervm__nerdc__ufl__edu or
    erikess@nervm

Erich J. Kesse
Preservation Office
University of Florida Libraries
904-392-6962
Fax: 904-392-7251

                                  ***
                  Conservation DistList Instance 6:25
                Distributed: Saturday, October 31, 1992
                        Message Id: cdl-6-25-012
                                  ***