Courthouse Fire Symposium - proposed

[Richard Boyden <richard.boyden@sanbruno.nara.gov>]

Hello, BAPNETers:

The following very rough scenario attempts to outline subject areas and
a basic timeframe for a one-day conference.   After one draft with nine
speakers starting at 8:00 a.m. (!),  the idea has evolved into a conference
of  seven substantive presentations and discussion in two sessions,
taking about six and a half hours, including lunch, so we can get the
widest participation from people in the Greater Bay Area. (Hours would
be roughly from 9:00 a.m. to 3:30 p.m.)

This proposal is still in the very early stages and I need your comments,
suggestions, criticisms, etc.  We also need your suggestions for
speakers on these or other topics you may want to suggest.

Also still needed:

1) a venue, and 2) co-sponsors - do we want or need them?

Our program committee: Lynn Jones, Kathy Orlenko, Bob Westby, Helene
Whitson, and Richard Boyden

DRAFT ON COURTHOUSE FIRE POSTMORTEM CONFERENCE

two sessions, two and a half hours each, one am, one pm

Introductory remarks:  basic retelling of the events - 20 minutes

I.  THE DISASTER AND THE INITIAL RESPONSE

A.  Speaker - 25 minutes - Security and Fire Prevention/Fire Damage
Aspects of the Disaster: what went wrong and what went right and
why

B.  Speaker - 25 minutes - Costs, Benefits, Laws and Snafus Associated
with HVAC, Sprinkler systems, and other hardware associated with this
disaster

BREAK - 20 minutes

C.  Speaker - 25 minutes - The Packout: Physical and Intellectual Aspects
of removing water damaged records

D.  Discussion with panelists and audience  - 30 minutes

LUNCH  1 1/2 HOUR (it has been suggested tha if we provide a box
lunch, we can cut this to 1 hour, but how do we handle this without
upfront money and special facilities?)

II.  RECOVERY AND PREVENTION: CONSERVATION, ARCHIVAL, AND
RECORDS MANAGEMENT ISSUES

E.  Speaker - 30 minutes - Drying water-soaked records, the pros and
cons of various methods (what went right/wrong in this disaster)

F.  Speaker - 30 minutes - Dealing with Contractors.  Why disaster plans
should include pre-screened contacts for records disaster recovery
vendors/contractors.  Types needed and how to screen/select
contractors that are right for your institution and needs.

BREAK 20 minutes

G.  Speaker - 30 minutes - Preserving information resources through
sound records management and disaster planning - an overview:
records disposition programs and archives, off site records centers, vital
records programs

H.  Discussion with panelists and audience and wrapup 30 minutes

Please send or call with comments as soon as possible

Richard Boyden

(415) 876-9084

richard.boyden@sanbruno.nara.gov

Fax (415) 876-0920

Mail:  Appraisal and Disposition Branch
         Federal Records Center
         1000 Commodore Drive
         San Bruno, CA   94044

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