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JOB DESCRIPTION: UNIVERSITY OF FLORIDA
POSITION NUMBER: 840800.
CLASS CODE: 41396.
CLASS TITLE: Coordinator of Academic Support Services.
UNOFFICIAL TITLE: Head, Reprographics Unit.
SALARY: $22145 (+25% fringe).
1. DEPARTMENT: State University System
2. DIVISION: University of Florida
3. BUREAU: University Libraries
4. SECTION: Preservation Office
5. SUBSECTION: Reprographics Unit
6. COUNTY: Alachua
7. CITY: Gainesville
8a. EMPLOYEE'S NAME:
8b. SOCIAL SECURITY NUMBER:
9. TRANSACTION CODE:
10. SHIFT: 0
11. PAY PLAN: 2
12. FTE: 1.0
13. FULL FTE RATE: 1.0
14. BUDGET ENTITY:
15. FUND CODE:
16. BUDGET FUNCTION:
17. (PRES) CLASS CODE: 41396
(PRES) CLASS TITLE: Coord. for Academic Support Services.
(PROP) CLASS CODE:
(PROP) CLASS TITLE:
18a. STATEMENT OF FUNCTION.
The incumbent in this position serves as head of the Reprographics
Unit and it's Brittle Book Program in the Preservation Office of
the University Libraries and functions as coordinator for and
supervisor of reprographic services and brittle materials
processing for archival and library materials.
18b. POLICY-MAKING AND/OR INTERPRETATION.
This position interprets Library and Office policy as it applies
the Reprographics Unit and its Brittle Book Program. It suggests
policies relating to reprographics, imaging and brittle book
processing to the Preservation Office Head. It defines
procedures within the Unit, as necessary, for the implementation
of policy.
18c. PROGRAM DIRECTION AND DEVELOPMENT.
This position defines Reprographics Unit goals and objectives
which either, in the planning cylce, establish future directions
for the Unit and Office or, in the implemenation cycle, effect the
completion of Office goals and objects which it has assisted in
shaping and which have been established by the Libraries'
directorate to meet the research and service functions of the
University Libraries.
18d. SUPERVISION RECEIVED.
This position is supervised by the Preservation Office Head,
Assistant University Librarian, PN 821440. Supervisor views and
evaluates the progress of this position. Supervision entails
written and oral instruction and discussion of position
responsibilities, goals and objectives.
18e. SUPERVISION EXERCISED.
This position supervises one 1.0 FTE Program Analyst
(Microphotographer), PN 821680, and one 1.0 FTE Archivist,
PN 908920, as well as temporary, part-time student assistants
and volunteers.
18f. LEVEL OF PUBLIC CONTACT.
Public contact includes both business and professional contacts.
Frequency of business contacts is moderate. Such contact entails
discussions with vendors relating to technical and fiscal maters.
Professional contact entails discussion of reprographic treatments
and imaging of archival and library materials on both individual
and group basis. Such contact within groups includes professional
organizations such as the American Library Association (ALA),
the Association for Information and Image Management (AIIM) and
the Society of American Archivists (SAA). Contact is irregular in
frequency and may include attendance at meetings, telephone
conversations, and electronic and surface mail correspondence.
18g. MONETARY RESPONSIBILITY.
This positions monitors resource funds allocated for commercial
reprographic and imaging services within the Preservation Office
budget. It is responsible for placing orders and processing
invoices in compliance with the State of Florida's vendor
legislation. Additionally, it is responsible for monitoring grant
funds for the reproduction of archival and library materials.
18h. STATEMENT OF RESPONSIBILITY FOR CONFIDENTAL DATA.
This position includes responsibility for confidential data
relating to the evaluation of personnel.
18i. OTHER CHARACTERISTICS OF POSITION.
This position requires: knowledge of reprographic (i.e.,
micrographic and photoduplication) practices, techniques and
standards; knowledge of brittle books processing techniques and
bibliographic searching requirements in libraries, archives and
other research institutions; and organizational skills to be used
in the design and implementation of programs, scheduling and
shipment of materials, etc.
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JOB DESCRIPTION: UNIVERSITY OF FLORIDA.
POSITION NUMBER: 821680.
CLASS CODE: 2790.
CLASS TITLE: Program Analyst.
UNOFFICIAL TITLE: Reprographer.
SALARY: $16203 (+25% fringe).
Supervises: NONE.
Specific knowledge, skills and abilities required:
Knowledge of micrographic practices and techniques employed with
archival and library materials, or knowledge of and experience
with 35mm single lens reflex camera.
Ability to maintain production levels, learn quickly, and work
independently.
Ability to plan, organize and maintain documentation of
microfilming work using manual and automated databases.
Ability to communicate effectively.
Licenses, certificates, and other special requirements:
None in addition to those required of the class.
GENERAL: The Reprographics Unit of the Preservation Department is
charged with preserving materials in formats different from their
original form. Methods include: preservation duplication -- i.e.,
reprinting or replicating original materials -- and microcopy --
i.e., reproducing materials in microform. The Archivist Assistant
(Reprographer) performs duties directly associated with microcopy.
60% Preserves archival and library materials by Reprographic methods.
A. Prepares materials for preservation photoduplication or
microcopy, including: collation, document flattening and
minor repair, and preparation and placement of targets.
B. Performs reprographic methods, particularly microcopy.
C. Monitors quality control. Assesses physical and visual
quality of reprographic products by means set forth in
American Library Association (ALA) and Research Libraries
Group (RLG) guidelines and American National Standards
Institute (ANSI) standards, including tests of resolution,
density and chemical residue.
23% Coordinates Section operations with the Archivist I (Head,
Reprographics Unit).
A. Works with and under the supervision of the Archivist I (Head,
Reprographics Unit) to determine choice of micrographic
method, technique, format and specifications for materials
referred to the Section.
B. Maintains records documenting micrographic treatment, content
and status, including use of Departmental database and RLG
database queuing functions, as well as the Libraries' NOTIS
system's circulation status functions.
C. Oversees Unit operations in absence of the Archivist I (Head,
Reprographics Unit).
10% Maintains relations with micropublishers, micrographics service
bureaus, and other vendors of reprographic services, including
monitoring of adherence to agreements, contracts, etc. for quality
control and time-tables.
07% Conducts research into and keeps abreast of reprographics
technology (i.e., its development and application) and
reprographics standards, and develops proposals for or revisions
of reprographic standards in collaboration with the Preservation
Librarian.