This document is the product of the University of Florida Libraries which claims Copyright (1992). The document may be copied, in any format, for all uses excluding those for profit. Alteration or revision is allowed contingent upon removal of any and all references to the State of Florida, the University of Florida, and the University of Florida Libraries.
This document has been reviewed and accepted by the University of Florida's Office of the General Counsel on 3 November 1992. Regardless of this review, review should be conducted also by other institutions contemplating use of this document.
The following applies to the duplication and sale of reprographic products, including: preservation photocopies, microforms, sound- and video-recordings, machine readable data files, and other reproductions of whole volumes to libraries and archives.
|01.||After a request for duplication is received, PRESERVATION Department staff attempt to determine the title's copyright status.|
|02.||All foreign imprints are treated as though they were
imprinted within the United States and as possibly protected by U.S.
copyright legislation, even if the country of origin has not signed
the Berne Copyright Convention.
Both the United States Register of Copyrights' LIBRARY REPRODUCTION OF COPYRIGHTED WORKS (Title 17, United States Code) (Washington, D.C. : U.S. Government Printing Office, 1983) and Robert L. Oakley's COPYRIGHT AND PRESERVATION (Washington, D.C. : Commission on Preservation and Access, 1990) are consulted for guidance.
|03.||Titles determined not to be protected by copyright legislation are duplicated.|
|04.||Titles for which copyright status cannot be determined are treated as though protected.|
|05.||If the requested title is suspected or determined to
be protected, PRESERVATION Department staff contact the requesting
institution (cf, Attachment A), seeking one of the following:
A. Return of a completed copy of the University of Florida's "Reproduction Replacement Request Form" (Attachment B), if the requesting institution seeks duplication for replacement or preservation purposes as defined by Title 17, United States Code.
B. Letter from the holder of a protected work's copyright, giving the requesting institution permission to "contract" the University of Florida Libraries to duplicate the title from a its collections for purposes other than replacement or preservation of a deteriorating copy.
And, to inform the requesting institution that a patron use copy is available for research use, in most cases, through Inter-Library Loan.
Dear Colleague, Your institution recently requested a reproduction of the title given on the attached "Reproduction Replacement Request Form(s)". The title is held by the George A. Smathers Libraries at the University of Florida but cannot be reproduced, as requested, due to copyright restrictions. copyright restrictions. Reproduction can be made ONLY if your institution can either: 1. Complete and certify information on the attached "Reproduction Replacement Request Form", OR 2. Provide the Libraries with a letter from the holder of the title's copyright, giving your institution permission to "contract" the University of Florida Libraries to duplicate the title from a its collections. Sincerely, Reprographics Unit, Preservation Department, George A. Smathers Libraries, University of Florida.
Dear Colleague, On behalf of _____________________________________________, hereafter referred to as the "Institution", I certify and warrant that the Institution is the owner of the title described below. Title:______________________________________________. Place of Publication:_______________________________. Publisher:__________________________________________. Edition:_______. Date of Publication:______________. Enumeration:________________________________________. I also certify that the Institution's copy of this title has been damaged, destroyed, lost or stolen, and that the Institution has made a reasonable but unsuccessful effort to obtain a suitable, commercial replacement thereof at a fair price. The Institution hereby promises to protect and hold the University of Florida and the George A. Smathers Libraries harmless against any and all liability, fines or penalties resulting from compliance with this request for reproduction, including liability, fines or penalties resulting under Title 17, United States Code. Signature:________________________________________________. Name (type or print):_____________________________________. Position Title:___________________________________________. Date Signed:______________________________________________. RETURN THIS COMPLETED FORM TO: Preservation Department, Reprographics Unit. George A. Smathers Libraries University of Florida P.O. Box 117007 Gainesville, FL 32611