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JOB DESCRIPTION: UNIVERSITY OF FLORIDA.
POSITION NUMBER: 822550.
CLASS CODE: 54303
CLASS TITLE: Library Technical Assistant.
UNOFFICIAL TITLE: Conservation Assistant.
SALARY: $14887 (+25% fringe).
Supervises: NONE.
Specific knowledge, skills and abilities required:
Knowledge of and ability to specify proper binding style for commercially bound monographs, or knowledge of book and paper materials, including: grain, leaf attachment, etc.
Ability to record binding information using the NOTIS system.
Ability to hand sew single signature pamphlets, as well as side-wire-stitch, i.e., staple bind library materials.
Accuracy and judgment in quality control and end-processing of books bound in house.
Licenses, certificates, and other special requirements:
None in addition to those required of the class.
GENERAL: The Conservation Unit of the Preservation Department is charged with preserving materials by repair, enclosure or other treatment, including in-house binding of pamphlets and chemical treatments. The Unit treats nearly 8,000 items annually. This position supports the work of the Conservator.
A. Binding of non-ephemeral "pamphlets". Completes or repairs binding as appropriate, in accordance with conservation requirements and instructions. Binding styles include sewn or stapled through the fold, adhesive binding and side wire stitching (stapled).
B. As instructed by the Conservator, prepares protective enclosures including phase boxes, envelopes and polyester encapsulations for materials that cannot be otherwise treated.
The incumbent photocopies various materials on archival paper for retention or replacement in the collection. This may include a single sheet or an entire volume.
A. Knowledge of the Libraries' NOTIS system as well as the principles and procedures of standardized data entry into that system. This may include record updates, creation of item records, and assignment of bar code numbers.
B. Able to interpret USMARC bibliographic information and record treatment information on circulation and/or holding screens.
C. Assists in maintaining statistical files and treatment records using Q&A, on the Unit's personal computer.
A. Assists in preparing materials for commercial conservation.
B. Prepares materials for shelving and use by marking materials with ownership symbols, call numbers, barcodes and security strips.
JOB DESCRIPTION: UNIVERSITY OF FLORIDA.
POSITION NUMBER: 822560.
CLASS CODE: 54303
CLASS TITLE: Senior Library Technical Assistant
UNOFFICIAL TITLE: Conservation Assistant.
SALARY: $20,170 (+25% fringe).
Supervises: NO U.S.P.S.
0.5 FTE Student Assistants.
Specific knowledge, skills and abilities required:
Knowledge of book binding methods and book and paper conservation techniques.
Ability to perform various binding methods.
Ability to create preservation enclosures, including boxes and encapsulations.
Ability to repair paper.
Knowledge of and ability to use the NOTIS system, particularly in its technical mode.
Supervisory skills.
Knowledge of binding and conservation materials and tools, as well as their use.
Knowledge of and ability to perform tests and deacidification of paper and books.
Ability to plan, organize, coordinate, and critique work assignments.
Licenses, certificates, and other special requirements:
None in addition to those required of the class.
GENERAL: The Conservation Unit of the Preservation Department is charged with preserving materials by repair, enclosure or other treatment, including in-house binding of pamphlets and chemical treatments. The Unit treats nearly 8,000 items annually. This position supports the work of the Conservator.
A. Uses independent judgment to restore or repair bindings in accordance with historical styles and conservation requirements. This may include construction of new spines, rebacking, resewing of the textblock and complete rebinding.
B. Performs various paper repair techniques to correct tears, lacunae, stains etc. Examples of paper repair include; endsheet replacement, tissue repair, guarding of center folds, and removing and replacing old mends.
C. Creates protective enclosures including phase boxes, rare book boxes, portfolios, envelopes and polyester encapsulations for materials which cannot be otherwise treated. In this activity, the incumbent determines the extent of the damage and creates the enclosure which best promotes both use and protection of the material.
D. Deacidifies paper by aqueous and non-aqueous methods to slow or halt acidic deterioration. Determines the reaction of paper, inks, and dyes to deacidificant and determines the most appropriate method of completing work on each individual item.
E. Tests paper, textiles, leather, adhesives and other library materials and structures by chemical and mechanical means to determine their durability and longevity. Examples of tests are those for acid, ground wood and alum content and flexibility, solubility and durability of materials.
F. In collaboration with the Conservator, performs treatment and repair to Special Collection items.
G. Assists in training, work assignment and supervision of the student assistants.
H. Acts as assistant to the Unit Head (Conservator), and assumes managerial and supervisory responsibility in his absence.
A. Knowledge of the Libraries' NOTIS system as well as the principles and procedures of standardized data entry into that system. Work may include record updates, creation of item records, and assignment of barcode numbers.
B. Able to interpret USMARC bibliographic information and record treatment information on circulation and/or holding screen.
C. Assists in maintaining statistical files and treatment records using Q&A, on the Unit's personal computer.
A. Assists in preparing and sorting materials for in-house treatment or commercial conservation. Decides type of treatment, documents condition and routes material to proper locations.
B. Prepares materials for shelving and use by marking materials with ownership symbols, call numbers, barcodes and security strips.
C. Assists in sorting materials and assigning treatment priorities for in-house treatment and commercial rebinding.
JOB DESCRIPTION: UNIVERSITY OF FLORIDA.
POSITION NUMBER: 840210
CLASS CODE: 41396
CLASS TITLE: Coordinator of Academic Support Services.
UNOFFICIAL TITLE: Head, Conservation Unit.
SALARY: $30109 (+25% fringe).
1. DEPARTMENT: State University System
2. DIVISION: University of Florida
3. BUREAU: University Libraries
4. SECTION: Preservation Office
5. SUBSECTION: Conservation Unit
6. COUNTY: Alachua
7. CITY: Gainesville
8a. EMPLOYEE'S NAME:
8b. SOCIAL SECURITY NUMBER:
9. TRANSACTION CODE:
10. SHIFT: 0
11. PAY PLAN: 2
12. FTE: 1.0
13. FULL FTE RATE: 1.0
14. BUDGET ENTITY:
15. FUND CODE:
16. BUDGET FUNCTION:
17. (PRES) CLASS CODE: 41396
(PRES) CLASS TITLE: Coordinator for Academic Support Services.
(PROP) CLASS CODE:
(PROP) CLASS TITLE:
18a. STATEMENT OF FUNCTION.
The incumbent in this position serves as head of the Conservation
Unit in the Preservation Office of the University Libraries and
functions as coordinator for and supervisor of conservation
services for archival and library materials, as well as an agent
of specific advanced conservation and restoration treatments.
18b. POLICY-MAKING AND/OR INTERPRETATION.
This position interprets Library and Office policy as it applies
the Conservation Unit. It suggests policies relating to
conservation and other physical treatments to the Preservation
Office Head. It defines procedures within the Unit, as necessary,
for the implementation of policy.
18c. PROGRAM DIRECTION AND DEVELOPMENT.
This position defines Conservation Unit goals and objectives which
either, in the planning cycle, establish future directions for the
Unit and Office or, in the implemenation cycle, effect the
completion of Office goals and objectives which it has assisted in
shaping and which have been established by the Libraries'
directorate to meet the research and service functions of the
University Libraries.
18d. SUPERVISION RECEIVED.
This position is supervised by the Preservation Office Head,
Assistant University Librarian, PN 821440. Supervisor views and
evaluates the progress of this position. Supervision entails
written and oral instruction and discussion of position
responsibilities, goals and objectives.
18e. SUPERVISION EXERCISED.
This position supervises two 1.0 FTE Library Technical Assistants,
PN 822560 and PN 822550, as well as temporary, part-time student
assistants and volunteers.
18f. LEVEL OF PUBLIC CONTACT.
Public contact includes both business and professional contacts.
Frequency of business contacts is moderate. Such contact entails
discussions with vendors relating to technical and fiscal maters.
Professional contact entails discussion of conservation of
archival and library materials on both individual and group basis.
Such contact within groups includes professional organizations
such as the American Institute for Conservation (AIC), the
American Library Association (ALA) and the Society of American
Archivists (SAA). Contact is irregular in frequency and may
include attendance at meetings, telephone conversations, and
electronic and surface mail correspondence.
18g. MONETARY RESPONSIBILITY.
This positions monitors resource funds allocated for commercial
conservation services within the Preservation Office budget. It
is responsible for placing orders and processing invoices in
compliance with the State of Florida's vendor payment legislation.
Additionally, it is responsible for monitoring grant funds for the
conservation of archival and library materials.
18h. STATEMENT OF RESPONSIBILITY FOR CONFIDENTAL DATA.
This position includes responsibility for confidential data
relating to the evaluation of personnel.
18i. OTHER CHARACTERISTICS OF POSITION.
This position requires: knowledge of conservation ethics,
practices, and techniques employed with archival and library
materials; knowledge of and experience with a great variety of
paper-based materials and conservation supplies; ability to use
bookbinding and conservation tools, equipment, and supplies
effectively and efficiently; ability to plan, organize and
coordinate work assignments, based on statistical analyses and
needs; knowledge of book structures and history of bookbinding,
ability to assess physical condition and treatment needs; and
knowledge of organic and paper chemistry.