Dear ________________
I write for your help in systematizing our knowledge of Latin American microfilms produced and available outside of Latin America itself. The Washington-based Commission on Preservation and Access, on its own initiative and upon request from various; Latin American institutions, seeks to develop a more refined sense of what has been filmed in North America [and elsewhere], where information about this filming is available, the nature of this information, the adequacy of master negatives, and the availability of positive copies. The immediate goal is to minimize unnecessary filming duplication between North and South. (A parallel effort to gather information is being planned for Latin America.) Over a longer term, we hope to move toward a coordinated, global strategy to preserve Latin America's intellectual patrimony.
As you may know, the National Register of Microform Masters is currently being converted to automated form. Our survey does not seek to anticipate NRMM online, but is rather directed at providing complementary data that will help us understand strengths, patterns, problem is, and gaps in existing ; Latin Americanist preservation activity.
I would very much appreciate your responses to the following questions:
1. A. Does your institution have a list of Latin American microfilm masters? (If feasible, please attach a copy or indicate how one may be obtained.)
B. If a separate list of Latin American film masters is not available, do you have more general lists of locally-produced microfilm?
2. A. Do all your master negatives meet archival standards?
B. Are your master negatives stored in archival conditions?
C. Can you produce positive copies from your microfilm negatives?
D. What is the appropriate contact person/address for film orders? (If possible, please attach any sheet of ordering instructions.)
3. A. To what sources has your institution reported its Latin American microfilm masters?
NRMM
OCLC
RLIN
SALALM's Microfilming Projects Newsletter
internal finding lists
other
none
B. Is information consistently available in any one of these sources? (That is, does a single source bring together data on all your master negatives?)
4. A. Please indicate the predominant nature of bibliographic control for your institution's Latin
American microform masters:
Full, automated catalog records
Nonstandard automated records
Full manual cataloging
Nonstandard manual records
Control based on abbreviated collection title plus finding aid
Combination (please indicate the approximate proportion of filmed
materials that corresponds to each category)
Other
B. For serials, do bibliographic records include complete holdings statements, or is detailed holdings information otherwise available?
C. Have there been major shifts in how your institution processes and controls its microfilm masters, for example reflecting the implementation of automated processing, or organizational transformations? (That is, have microfilms been handled in substantially different ways at different points in time, and are such variations reflected in quality of film, adequacy of bibliographic description, or availability of copies?)
I will very much appreciate your responses to these questions. I also welcome any additional thoughts and comments, for example on general patterns of strengths and weakness in Latin American filming. This survey, and some associated work, will result in a report due later this spring. I will see that you receive a copy.
Many thanks, and best wishes--
These data reflect responses to the questionnaire reproduced above (Appendix C.1), occasionally as interpreted by the author. There has been no attempt to correct errors or resolve anomalies, for instance where an institution that registered filming projects with MPN reported no activity on the questionnaire.
Institutions Indicating Significant Latin Americanist Filming Prior to 1990
1. Columbus Memorial Library (OAS)
Contact address: Columbus Memorial Library
E. Ney Benitez, Reference Librarian
19th and Constitution Avenue N.W.
Washington, DC 20006
2. Family History Library (Church of Jesus Christ of Latter-Day Saints)
Contact address: Church of Jesus Christ of Latter-Day Saints
Family History Department
50 East North Temple Street
Salt Lake City, Utah 84150
3. Harvard University Library
Contact address: Photographic Services Division
90 Widener
Harvard College Library
Cambridge, Massachusetts 02138
4. Hoover Institution
Contact address: Hoover Institution on War, Revolution and Peace
Photographic Services
Hoover Institution Library, Room 113
Stanford, California 94305-6010
5. New York Public Library
Contact address: The New York Public Library
Reprographic Services
5th Avenue and 42nd Street
New York, New York 10018
6. Princeton University
Contact addresses:
--For titles on the Latin American list:
Latin American Collection
Princeton University Libraries
One Washington Road
Princeton, New Jersey 08544-2098;
--For other Princeton microfilm:
Photographic Services
Princeton University Library
Princeton, New Jersey 08544
7. Sutro Branch, California State Library (San Francisco)
Contact address: W. Michael Mathes Sutro Library
480 Winston Drive
San Francisco, California 94132
8. Tulane University
Contact address (for the Latin American Library):
Guillermo Nanez-Falcon, Director
Latin American Library
Tulane University
New Orleans, Louisiana 70118
9. Yale University
Contact address: Latin American Collection
Yale University Library
New Haven, Connecticut 06520
Institutions Indicating Little Latin Americanist Filming Prior to 1990
1. Columbia University
Contact address: Yvonne Burton
11O Butler Library
Columbia University
535 West 114th Street
New York, New York 10027
2. Cornell University
3. Indiana University
4. Ohio State University
5. Pennsylvania State University
Contact address: Inter Library Loan Division
Pattee Library
The Pennsylvania State University Libraries
University Park, Pennsylvania 16802
6. Trinity University (Texas)
7. University of Arizona
8. University of California, Berkeley (General Library)
Contact address: ILL Office
Doe Library
University of California, Berkeley
Berkeley, California 94720
9. University of California, San Diego
Contact address: Preservation Office
Central University Library C-075-G
University of California, San Diego
La Jolla, California 92093-0175
10. University of illinois
Contact address [i.e., survey completed by:]
Carl W. Deal
Collection Development Officer
University of illinois Library
1408 North Gregory Drive
Urbana, illinois 61801
11. University of Minnesota
12. University of North Carolina
Contact address: Jerry Cotten
Library Photographic Services
C #3934 Wilson Library
University of North Carolina - Chapel Hill
Chapel Hill, North Carolina 27514
13. University of Toronto
14. University of Wisconsin, Madison
Contact address: Interlibrary Loan Department
Memorial Library
University of Wisconsin - Madison
Madison, Wisconsin 53706
15. Washington University (St. Louis)
Response Pending or Institution Not Located
--Institutions Expected to Indicate Significant Latin Americanist Filming Prior to 1990
1. The Bancroft Library, University of California, Berkeley 2. The Benson Latin American Collection, University of Texas 3. The Center for Research Libraries 4. Historical Archives of Brazilian Workers (Italy) 5. Informacion Documental de America Latina (IDAL) 6. The Library of Congress 7. Pan American Institute of Geography and History 8. University of Florida 9. University of Kansas
--Institutions Expected to Indicate Little Latin Americanist Filming Prior to 1990
1. Duke University 2. Joint University Libraries (Tennessee) 3. Land Tenure Center, University of Wisconsin 4. Los Angeles County Law Library 5. Minnesota Historical Society 6. Ohio University 7. St. Mary's University (Texas) 8. Texas State Library 9. Texas Tech University 10. University of California - Davis ll. University of California - Los Angeles 12. University of Massachusetts 13. University of Miami 14. University of New Mexico 15. University of Notre Dame 16. University of Texas - Arlington 17. University of Texas - El Paso 18. University of Virginia
1. Datamics
Circulates brochures and lists film in Guide to Microforms in Print Film
carries full manual cataloging. Preservation masters meet archival
standards and are housed in archival conditions; positive copies are
available.
Address: Datamics Inc.
170 Broadway, #201
New York, New York 10038
2. Inter Documentation Company (IDC)
Circulates brochures, and offers finding aids and catalogs in
conjunction with abbreviated collection titles. Records include serial
holdings information. Preservation masters meet archival standards and
are housed in archival conditions; positive copies are available.
Negotiations are reported underway to catalog more collections on OCLC
and/or RLIN.
Address: Inter Documentation Company by
P.O. Box 11205
2301 EE Leiden. The Netherlands
3. Research Publications
Circulates brochures and provides finding aids in conjunction with
abbreviated collection titles. Preservation masters meet archival
standards and are housed in archival conditions; positive copies are
available. "Printed material will be cataloged into UTLAS/RLIN/OCLC in
future projects."
Address: Research Publications, Inc.
Marketing Department
12 Lunar Drive, Drawer A/B
Woodbridge, Connecticut 06525
4. Scholarly Resources
Circulates brochures and an annual catalog ("1990/91", the latest);
copyrighted film sets are reported to the Library of Congress. Internal
finding lists are also maintained. Preservation masters meet archival
standards and are housed in archival conditions; positive copies are
available.
Address: Scholarly Resources, Inc.
104 Greenhill Avenue
Wilmington, Delaware 19805-1897
5. Southwest Micropublishing
Circulates brochures and a catalog ("1991/2" is the latest).
Bibliographic control entails nonstandard manual records. Southwest's
preservation masters meet archival standards; film acquired from other
sources may not. Preservation masters are housed in archival conditions;
positive copies are available.
Address: Southwest Micropublishing, Inc.
2627 East Yandell Drive
El Paso, Texas 79903
6. University Publications of America
Circulates lists and brochures; internal finding lists are available.
Preservation masters meet archival standards and are housed in archival
conditions; positive copies are available. Some titles, such as "Latin
American Pamphlets from Yale," were acquired from other filmers.
Address: University Publications of America
4520 East-West Highway
Bethesda, Maryland 20814-3389
Response Not Received:
1. Bay Microfilms, Inc. (a.k.a "Library Microfilms") 2. Chadwyck-Healey 3. General Microfilm Company 4. Kraus Thomson 5. NCR
1. The British Library
Address: The British Library
Reference Division
Great Russell Street
London WC1 3DG, England
2. Royal Institute of Linguistics and Anthropology (The Netherlands)
3. University of Essex (United Kingdom)
Response Not Received:
1. Glasgow University
2. Ibero-Amerikanisches Institut, Berlin
1. Barbados, Department of Archives
2. Barbados, National Library Service
3. Universidad de Puerto Rico
Address: Mr. Jose Luis Torres
Microfilming Center, Library System
Universidad de Puerto Rico
Box 23302
Rio Piedras, Puerto Rico 00931-3302
4. University of the West Indies, Cave Hill, Barbados
5. University of the West Indies, St. Augustine.
Address: The Campus Librarian
The Main Library
University of the West Indies
St. Augustine, Trinidad
Trinidad and Tobago
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